Blockchain: The Answer to an Efficient, Transparent Hiring Process?

How can blockchain help with the transparent hiring processs

Blockchain: The Answer to an Efficient, Transparent Hiring Process?

Blockchain technology has recently changed how employers and employment agencies find, screen, and verify job candidates. The recruitment process has transformed massively, helping recruiters find the right candidate. Global MNCs are increasingly turning to decentralized ledgers because blockchain provides security for safeguarding data integrity, like job histories or academic credentials. In September 2021, Block data research found that 65 of the top 100 publicly traded companies actively worked on blockchain solutions.

This constant change shows that modern hiring methods have improved over time, even though resume screening has mostly stayed the same. Back then, LinkedIn led the pack as a platform for employment, making life easier for job searchers and employers by hiring six applications per minute. Now, several comparatively modern technologies—like cryptocurrency and blockchain—show promise for employment.

Although there is technology adoption, the overall hiring process is still complex. It’s a big bet that blockchain will be the only way to solve all the problems with recruiting. Nevertheless, database processes and the automation of hiring processes are unavoidable.

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What makes blockchain an ideal option for recruitment?

Blockchain is a decentralized, open ledger configured to record anything of value. It is a public record of economic transactions. To put it another way, it is used to keep accurate records.

Furthermore, you cannot alter the digital record, and it is impossible to steal, remove, or change data that has already been placed on the chain. The hiring process will be simple when personal information like a person’s education, career history, and other work-related details are securely kept and exchanged on a real-time public digital ledger or blockchain.

A blockchain allows a recruiter to get information about a potential employee’s training and work history quickly, accurately, and in full. Therefore, it is impossible to accept a resume at face value, contact references directly, or spend excessive time poring through the LinkedIn profile of the candidate.

How can blockchain help with the transparent hiring process?

Many people may find it surprising that blockchain is becoming relevant in the recruiting market, thanks to its process for dealing with the collection of data.


But blockchain will continue to revolutionize the employment market.

Although blockchain is still in its infancy, it already has the potential to alter the way recruiters find prospects. Let us check how blockchain helps in recruitment-

Candidates cannot lie on their resume

People often lie on their resumes about their qualifications and jobs they’ve had in the past. According to reports, some candidates who applied for a job in the last six months would think about giving false information about themselves on their resumes to land their dream job.

With blockchain, however, this kind of data manipulation is no longer possible because people can no longer lie and add fake successes to their resumes, like title changes, raises, etc. Because blockchain technology is completely open and doesn’t have a single point of control, recruiters can store any information on their ledger, no matter how far away it is. Additionally, because of the decentralized nature of the blockchain, it will be difficult for anyone to provide fraudulent information because any call entry will be automatically rejected. Also, the information will show why the candidate was fired from their last job. Reasons could be anything from moonlighting to inaccuracies in work. Since employee moonlighting is a common thing, recruiters need to be confident.


Credentials of employers, candidates, and agencies verified using blockchain are trustworthy due to their accuracy in creating records. Every digital information is kept up-to-date and in the form of a permanent record of the candidate’s data.

Saves Valuable Time for Recruitment Professionals

Today, work is no longer confined to a single area. Because of this, it is now hard to find a candidate’s work history and confirm it. Blockchain, however, can speed up the verification process. From employment background checks to other details, the data will provide complete details and save valuable time. Imagine that you have used the conventional hiring procedure to find the ideal individual. You must now finish the recommendations. How will you carry that out?

A few alternatives are available, including contacting the candidate’s former employers or lecturers to complete the referral. But with blockchain, you will have to spend less time finding and talking to the previous employers of the person you want to hire. You can get the information quickly, thanks to blockchain technology.

Does Background check

Undoubtedly, a blockchain HR system can speed up background checks and referrals, giving recruiters instant access to candidates’ work and school history, etc.

All information, like past addresses, credentials, work history, visa status, and payment information, can be kept in a single blockchain application.

Using blockchain, it is possible to access the verified records and quickly and safely check all the information a candidate has sent in. A recruiter can hire the candidate because they are confident that the information provided by the candidate is as accurate as possible. Blockchain can also aid in multidimensional or skill matching when used with AI.

Complete the Contracting Procedure

Blockchain can help speed up the hiring process by making it easier to sign contracts with candidates. It can be done in seconds, just like running a background check. When you hire someone or bring them on board, you need to give them different login information, details, passcodes, security access codes, etc. As a recruiter, you might have to walk back and forth between different papers and departments to get and confirm the information you need to finish the profile of your new hire and put it into your system.

However, blockchain hiring technology can eliminate the need for all these employee contracting stages. Smart contracts on the blockchain make it possible to input employee information, obtain their payroll number, and access their employment contract quickly and precisely. On the other hand, paperwork always has an opportunity for error.

Complete Security

The distributed, decentralized design of the blockchain makes pre-employment screening more secure and reduces the chance of identity fraud. The distributed ledger replicates and cryptographically secures the candidate’s verified credentials. The user is in charge throughout the process and decides exactly what information about themselves to share and with whom.

Recruitment through blockchain: How long will it stay?

Employment background checks are a vital part of recruitment, and with the blockchain enabling the process, things are quite handy. Blockchain recruitment is a new thing that will stay for a long time. Some recruiters are not big fans of blockchain recruitment technology. Some others even think recruiters may lose their jobs if businesses use blockchain for human resources.

When you are reluctant to try something new and allow indecision to guide your choice, you stunt development and lessen the likelihood of finding novel and innovative solutions. Indeed, blockchain has already impacted many sectors, including banking, insurance, real estate, and finance. Cryptocurrencies built on blockchain technology are already widely used in commerce. It is now getting into the recruitment zone and is bringing massive change.


Want to utilize blockchain in hiring to its fullest potential? Or do you wish to incorporate blockchain technology into your company? Using MIMOIQ’s service can help you with a background check on an employee and other things.

Using modern tools, MIMOIQ makes business recruitment simple by integrating cutting-edge and futuristic technologies like blockchain, AI, and face recognition into your company.

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What Background Screening Automation can do for Indian Companies?

Background screening 1

What Background Screening Automation can do for Indian Companies?

Background screening is the most critical part of hiring; companies screen candidates before sending the offer letter. However, earlier, the background screening process was done manually and involved paperwork, which was time-consuming. Thankfully, in the age of automation, things are easy. Background checks are improving with artificial intelligence (AI) and other innovative technology. Employee background check processes are now entirely automated, enhancing their effectiveness. Candidate data is also available in public databases, which saves physical resources.

The HR department is vital to the company’s ability to hire new employees. But it can take a long time to look at many applications and check the information given. Working with a screening service that combines best-in-class technology with expert advice and direction can help you get high-quality background check results and improve the overall effectiveness of your hiring process. Using technology to do background checks during the hiring process has several benefits. First, the way background checks are done has entirely altered thanks to modern technologies, which means hiring new staff requires considerably less manual labor. This article presents how end-to-end automation software helps with background screening.

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What are automated background checks?

An artificial intelligence (AI) program called Automated Background Checks runs background checks on prospective employees. A background check investigates a candidate’s past based on the rules set by their current or potential employer. A background check entails looking into a person’s work, education, criminal history, credit history, motor vehicle history, and license history.

How does automated background screening help Indian companies?

Reduces Double Entry with ATS Integration

Most recruiters already know that an applicant tracking system (ATS) is helpful because it makes it easier to track many resumes and other candidate details. When coupled with background screening technologies, the ATS can reduce double entry and provide talent acquisition professionals with information on where candidates stand in the screening process.

You can enter identical candidate information into two different systems if your applicant tracking system (ATS) and background screening procedure operate correctly. But when you put them together, your applicant tracking system automatically sends demographic information about applicants to your background check tool. It helps to proceed rapidly from one step to another and makes background screening easy.

Speedy Verification

HR staff members would only want to spend a little time on verification. The background check system has made screening and hiring new candidates quick and easy. Nowadays, all a business must do to request a background check on a job application, or recruit is emailing a screening request to the background check provider. Background checks in India are done by top companies using automation software that helps with quick verification. They can easily access the candidate’s data and get their educational background. This speedy verification process is what makes automated tools worth using.

Huge organizations frequently review the documents of hundreds of applicants. Just picture doing that by hand! Most utilize specialized technologies and safe internet platforms to speed up turnaround to a few days.

Handy and Accurate Information

Using reliable screening sources has contributed to gathering accurate information on candidates’ pasts. Earlier, when screening took place manually, even HR personnel were prone to miss information, especially when performing a criminal history or reference check. In-depth background checks are now available thanks to innovative technology. The results are also accurate and trustworthy.

Background checks are required for new hires and candidates by state organizations and agencies. The extent of the check will be decided by the organization.

Completely Automated Screening

One of the reasons Indian companies are moving towards screening software is its automated background-checking features. Candidates must initially fill out a form on the employer’s website. The data is then automatically filled in by the screening service. HR must keep an eye on the verification’s development and await the results. The results are immediately made available in response and require no further action.

HR staff gains enough benefits with technological progress. Property owners run background checks on prospective tenants to ensure they let a trustworthy person into their homes. They receive the results instantly, exactly like HR professionals do. Proprietors and property managers have access to screening equipment that deconstructs and electronically processes personal data to look into the histories of tenants.

Simplifies Drug Screening

Although scheduling a visit to a testing center is required for employment drug screening, it should be brief. You can give candidates access to a user-friendly portal where they can browse for testing centers nearby, schedule their test, and obtain their results once they are ready using mobile, paperless drug screening technology. 

Paperless drug testing also stores chain of custody information to save candidates from keeping track of paper documents when they take a drug test.

Data Protection

Many employers think twice before revealing information through a background check. Data sharing between HR staff members is made secure by background screening technology, preventing it from falling into the wrong hands. Even though background check technology does not completely replace risk management practices, it does ensure adherence to the highest security standards.

It can assist organizations in setting up security measures to protect data and traffic to servers that are not on their property. The company’s IT team or department must work on limiting data access to third parties.

Work Eligibility Verifications

Verifying a candidate’s right to work is the common routine under the hiring procedures. If hiring a candidate remotely, it may be impossible to complete in-person verification of job eligibility documents, such as a passport, birth certificate, or driver’s license.

You can virtually gather and verify documents and run an entirely paperless I-9 process by working with a background check company that provides electronic I-9 services. Additionally, you can integrate offline work processes with your background screening software to quickly spot people whose social security numbers do not match and receive alerts when someone’s work authorization is about to expire.

Transparent Work Environment

A significant benefit of using technology in hiring and screening is the improved working environment brought about by higher-quality recruits. Additionally, it frees HR staff members’ time to concentrate on other activities. Background checks can also reduce potential risks in the future. The degree of trust in the workplace can arise when a person consents to ongoing monitoring.

End-to-End Automation

Technology allows for the end-to-end automation of background checks. Prospective employees must fill out an online form on the company’s website with all their contact information. The screening platform will then automatically generate all the necessary data.

Finally, cutting-edge technology, like artificial intelligence and machine learning, helps analysts’ mental processes by finding connections, deciphering their context, and raising precautions as necessary. Online sources for data collection include media, legal records, and a wide range of other sources.

Staying Informed about the Workforce by Monitoring

Once the employee gets employed, background screening technology enables you to move on to the next stage of employment screening. Post-hire monitoring is a necessity for many firms.

By routinely checking government exclusion along with the debarment lists, workforce monitoring technology automates the process of confirming your employees’ employment eligibility.


Since we checked how end-to-end automation helps Indian companies conduct background checks before hiring a new employee. The computerized background check process will make hiring easy and clear for recruiters. It will hold any disturbances and help recruit the best talent.

By automating crucial procedures in your hiring process, screening technology can help you save time, increase regulatory compliance, and improve candidate experience.

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7 Reasons Why Emerging Startups Should Invest in Background Verification Check

Background verification

7 Reasons Why Emerging Startups Should Invest in Background Verification Check

There is a completely new set of business models in India. India is known as a place where startups are increasing because the entrepreneurial spirit has taken hold there in a big way. Credit goes to investors, organizations, and crowdfunding initiatives; the ecosystem is currently seeing a massive wave of entrepreneurs. However, these startups face the vast roadblock of needing a spirit-oriented workforce. Since there is a strong correlation between the values and personality traits of the people hired for business development, employers are more concerned with the personnel they recruit. Background checks are essential to a business, and startups must catch up before hiring.

A new employee costs a lot to hire in terms of perks and pay and training them is an extra cost. When a protracted hiring process is nearing its conclusion, it can be tempting to conclude that the short-listed prospects are all so excellent that a background check isn’t essential.

It is tempting if you are a creative person who is okay with going against the norm or ignoring what you see as bureaucratic rules. Background checks are inexpensive, but there are many other ways they can save you time and money in the long run. Background verification companies have made things easy for startups to perform the activity. Using modern tools, they can verify the potential candidate and assist startups in hiring.

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The Need for Background Verification Checks for Investors

Even while the economy benefits from the vibrant startup scene, there are hazards involved with some sharing economy professions. Security threats are increased by the growth of contract employment, temporary labor, and shared models. There are growing cases of document or identity fraud involving office support staff that continue to grow, underscoring the importance of thorough background checks and applicant screening. Companies now demand personnel screening for startups, when historically, only workers were subject to background checks before recruitment. 

The best part is the technology boom happening in verification methods. With proper background checks, the startup can ensure investors that they are investing in the right workforce

Top 7 reasons to invest in background verification checks

Businesses must conduct these checks on every candidate screened for hiring. For startups, there are reasons why they should invest in these background checks-

Investors Need it

As mentioned above, investors want to be assured that they are investing in the right workforce for the startup. Most startups require a lot of networking and fundraising to be built; they rarely happen on their own. Investors want confidence that a startup is choosing wisely and safely in all facets of its business plan, including recruiting, before they invest their money in it. Background checks are crucial for assuring fundraisers and investors.

Transparent Hiring Matters

You don’t have the luxury of hiring a lousy employee for your startup, so you must invest in thorough pre-employment background checks. Since your company is in its initial stage, you may only hire a few employees. It is something that a background check cannot always prevent. However, these investigations may turn up information that enables you to discuss openly with potential hires and obtain a complete and accurate picture of their background.

If you find out that prospective employees lied about themselves, you are averting a crisis that would have led to dishonesty and deception at the core of your business.

Protect Self from Lawsuit

To safeguard itself against legal concerns, a startup must run background checks on candidates. No matter when the company hires the employee, it’s crucial to run a background check to determine if the prospect has any criminal convictions. It is particularly essential for startups because they are frequently more susceptible to legal action than bigger businesses.

You can prevent unfavorable legal repercussions by hiring someone with a criminal past by conducting a background check.

Validating Education and Personal Details

For a startup, it can be not very smart to hire an employee whose background verification, especially educational and personal details. Indeed, there needs to be more money at the beginning of a business venture to hire as many people as you want. Therefore, hiring people who satisfy various demands and skill sets is vital. It is where background checks come into play to simplify recruiting for businesses. Using background check services will help you to get the job done. They will verify all the shared documents and ensure you are hiring the right candidate.

Reducing Vulnerability

For a startup, negligent hiring lawsuits could prove costly, time-consuming, and detrimental. These are easily avoidable by running a routine background check on applicants. Startups may be more adaptable than established businesses but are far more vulnerable. Although startups rely on referrals and personal connections when hiring new employees, the business should use essential background check services for better understanding and reporting.

Reveals Complete Information

If you think you don’t care if your employees have a history of criminal activity; or present false educational and work experience reports because what matters is their contribution to your company, then you’re mistaken. It is crucial to consider what components of a criminal background check are vital to you—at every organization, not just your startup. Personalizing the experience and only requesting necessary information are intelligent practices.

Integrity is a crucial attribute in virtually any business, even for startups. Background checks validating an applicant’s claims about their past are essential. You can speak with your best candidate and gauge their response if the background check on them shows doubt.

The Pressure of Quality Output is High

All startups perform background checks on potential hires to hire and bring out the best in them. Employers should avoid hiring candidates who fake their information, as doing so could result in them being held liable for negligent hiring. However, because hiring procedures are costly and time-consuming, the only cost-effective conclusion is employing the appropriate person. They also aim to find someone who “fits” the role.

How to Perform Background Verification Checks?

The process of background verification checks takes around three to ten days. But it might go further if an employer wishes to dig into your history in more detail. Once you get it through the entire interview process, a business will often run your background. For your startup, you can check people’s backgrounds in a few different ways:

Background check services also use social media platforms if the candidate has an active profile. Social media allows employers to map your interests, affiliations, and actions easily. A hiring manager can imagine your personality without getting to know you.

Summing up

Every startup company is different in terms of business and methods of hiring, but the process of background verifications must be the same. By prioritizing background checks, you can build a solid foundation from which you can grow your new company. Choose a reputable background screening company to get the most out of your investment. MIMOIQ provides reliable, customizable screening solutions that stay up to date on the latest compliance protocols. Don’t wait until it’s too late; ensure you’re hiring the most qualified and trustworthy candidates for your start-up today.

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What is Employee Moonlighting? How to check for Dual Employment and Employee Moonlighting?

Employee Moonlightng

What is Employee Moonlighting? How to check for Dual Employment and Employee Moonlighting?

Recently, many top IT companies found that half the employee workforce is moonlighting (working for other companies simultaneously). Many got fired, prompting a stern reaction from companies. Dual employment, commonly referred to as “moonlighting,” involves working two or more jobs concurrently. Employees have been found doing a lot of work for two different companies at the same time. It puts the company’s data at risk and costs the company money. This increase in employee moonlighting is attributed to most workers remaining in a hybrid paradigm after the COVID pandemic and working from home most of the time.

Under the guise of working from home, moonlighting workers lead parallel lives. Employers will inevitably need to be re-verified utilizing cutting-edge authentication technologies.

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Understanding the Concept of Moonlighting

In America, working a second job and a normal 9-to-5 job gave rise to the phrase “moonlighting.” Some people began engaging in their passions in their spare time, while others began looking for part-time jobs. People often had two jobs at once and took advantage of working from home, especially in the IT sector. Employees of IT companies who moonlight are not subject to any laws. Plant employees are not allowed to hold dual employment under Indian labor rules.  Numerous employers include in their offer letters that an employee may not hold down two jobs at once or should refrain from doing so while employed. 

Employees should avoid moonlighting in such circumstances resulting in losing their jobs.

Laws of Moonlighting in India

It is acceptable to work numerous jobs in India without breaking the law. Although many businesses impose such restrictions in their employment agreements in addition to regulations against holding down other jobs, a person with a similar set of jobs may raise concerns about a breach of confidentiality. Moonlighting might be seen as cheating if an employee’s contract calls for non-compete and is quite common with most conventional employment contracts. Below is the brief about the laws of moonlighting in India-

According to Section 60 of the Factories Act of 1948, a worker cannot work simultaneously at two places of business. However, the definition of a worker in the Factories Act does not include an IT specialist or any employee performing administrative or managerial duties.

The Industrial Job (Standing Orders) Central Rules, 1946, state that a worker is not permitted to work against the industrial establishment’s interests or accept any side jobs that would endanger the employer’s interests.

Present Moonlighting Policies in India-

While many top companies are opposed to employee moonlighting, some support it. Let’s examine businesses that support moonlighting:

How to check Employee Moonlighting?

It can be difficult to track down dual work if you don’t know where to look. Employers can find out if their staff members are doing a second job or moonlighting in a few different methods. The most typical method is to check with the employee’s previous employers or have a background screening done on the suspect’s job history. Many firms forbid employees from holding down a second job.

Therefore, it is the most reliable method to determine if an employee is engaged in dual employment. Peeking at the employee’s pay stubs is another technique to verify. The pay stub for an employee should indicate which employers are paying them. Here are some suggestions on how to look out for-

Using AI-Powered Dual Employment Tool

There are AI-powered tools that companies can use to search for dual employment. It can help with end-to-end tech platforms ensuring an easy workforce and reduced data loss. Moreover, it will further help in reducing manual efforts and costs.

Through EPFO UAN

Using UAN for dual employment verification is a quick and easy way to find out about a current employee’s work history. This dual employment check method yields reliable results in the shortest time.

The tech-enabled procedure is precise and data-driven. Employees are eligible for Provident Fund and Employer’s Provident Fund benefits in any industry. Ex-employer information is collected using the UAN number, and verifications are opened and closed by the data. When you provide UAN numbers, the team checks to ensure the client has no other employment during their current tenure. If there is any dual employment, the case is flagged.

Screening the Financial Records

As an employer, you can check the financial records of the employees. Employees may receive revenue from another employment if paid more than they should be given their position or hours worked. It would help if you enlisted the aid of a company that performs employment background checks for this step. Research further if you have reason to believe your business simultaneously employs an employee at another job.

Check their Social Media Accounts

Many employees, especially those having LinkedIn accounts, usually post updates about their employment. You can check their updates to know if they are engaged in dual employment.

Doing Background Checks

When hiring any candidate for your company, it is essential to do a background check. It will help you know if the candidate has a history of doing any dual employment. Hire an agency that does employment background checks using different tools.

Benefits of Checking Dual Employment Moonlight by Employee

Examining employee moonlighting and dual employment has several advantages for the organization. You can prevent potential complications and problems by doing this. Employees might be unable to give their full attention to either job if they are doing two jobs, one of which is in a completely unrelated field. It can result in productivity and caliber.

Consider a situation where a worker has two occupations, one of which pays significantly more than the other. In that situation, a problem might develop. The worker might feel more loyalty to the position that pays more and less loyalty to the other. Problems with job satisfaction and turnover might result from this.

Additionally, you can prevent any legal problems by checking for Dual Employment and Employee Moonlighting with employment background checks. For illustration, imagine a worker with two jobs, one of which is in a distant state.

Other issues like tax problems, immigration, and data issues can arise. By proper check of dual employment can bring down these issues. Again, you can prevent these potential issues by checking Employee Moonlighting and Dual Employment.


The issue of employees moonlighting is delicate and complex for businesses to handle. The lack of clear legislation in this area makes it even more flexible to one’s interpretation. From the general population’s perspective, this is appropriate and fair. However, businesses or organizations don’t operate on the ideologies of good and wrong. There are laws, rules, and contracts to govern it. Which, if absent, can result in a chaotic, poorly managed setting.

By reducing these risks to a minimum, you can guarantee the smooth operation of your company. Working with background checks and pre-employment services will help you run your business smoothly by being aware of the law and taking precautions to look out for these behaviors. Use the right service to do the job perfectly and help you with background checks and dual employment threats.

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How Remote Work is adding a Whole New Perspective to Background Checks?

Remote Hiring

How Remote Work is adding a Whole New Perspective to Background Checks?

Right after the pandemic, the entire employee onboarding process changed 360 degrees. Hiring remote employees has significantly shifted from screening to a background check. According to an EY Forensic and Integrity Services report, digital changes are becoming a significant part of employee background checks. In a study of more than 115 top HR executives from companies in India and worldwide, 68% said it was hard to do background checks when the workplace was on lockdown. In contrast, just 32% used technological tools as an alternative to conducting checks.

Suppose an employee makes a mistake because you didn’t do enough screening; you, as the employer, will be held responsible. You may limit access to information needed for background checks in some places. As a hiring team member, you need to ensure that every possible employee goes through a background check. This check will help you determine whether someone has lied about their work or school experience and whether they have a criminal record. This procedure is just as crucial for remote workers as for those who work in person.

Background checks are necessary for remote workers, but they also present challenges. Here is how – 

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With the hiring process shifting online, candidates now find it simpler to cheat on online tests. Fake diplomas and experience certificates are increasingly more frequently used, but this is nothing new.

In an EY Forensic & Integrity Services survey, 96% of respondents said that up to 10% of background checks on current or potential employees failed. You can stop this trend by using technology to digitize records and test candidates ahead of time. So, it’s essential to use the modern way to check someone’s background. Using the right tools makes sure there are no fake documents.

Encouraging Stealing of Company Data

With remote hiring and working, data security is also in danger. Part of the job is giving employees access to company data from home using their networking equipment. When an employee accesses data remotely rather than simply in the office, there are many additional ways for the organization’s security and systems to get compromised. Businesses also need to think about a worker’s home, where unauthorized people could try to log in or even steal important company information. If the employee’s background is properly checked, it’s easier to ensure your company’s data is safe.


In recent times, there have been many cases of employees moonlighting. Many top companies have fired employees for continuing to moonlight. The present controversy around moonlighting is not without merit. In remote workplaces, there have been times when workers missed online meetings because of technical problems or personal issues. It made the bosses wonder if they had another job. Through a PF transaction, careful background checks on potential recruits showed they were working two jobs simultaneously.

Also, if many people apply for remote jobs simultaneously, it raises questions about their skills and commitment. In the new normal, background checks must also deal with the situation when a candidate’s resume is quiet about these brief assignments.

Things you should know about background checks for remote workers

Running background checks on remote employees presents quite a challenge! Typically, you would sit across from a new employee’s desk and ask them to sign a waiver allowing you to run their background check. But if that person works from home, problems arise quickly, like “How do I know if the candidate is signing the waiver?” How can I verify that the candidate I’m recruiting is the real thing? Some of the concerns are –

Risks in Hiring Remote Workers

As mentioned above, there are certain risks involved with remote workers when there are no background checks. The worker may misuse the company data while sitting in a remote area. Employees that work remotely have much greater access to your system than those who can only access it when in the office. It would help if you also considered visitors who might be there because they might try to log in or even listen in on private corporate or client information.

Is there any need to redo the Background Check when the employee has been absent for a long

Employees who are gone for more than a month must undergo the same process as new hires. Often, background checks can catch employees doing something wrong and lower risk even in normal situations. Furthermore, if you had the necessary approval when you first employed the individual, that waiver might still be valid if you do another criminal background check. To be safe, review any potential time restrictions in the waiver once more.

Points to consider when doing background checks of remote employees -

Consider State Laws regarding Background Checks

Background checks are essential for hiring remote workers because they help the hiring team ensure they are working with the right people. But you need to know about certain laws, so you don’t get in trouble with the law in the future.

Considering the cost of Bad Hiring

Poor recruitment will always affect an employer’s reputation, whether they are working in the office or remotely. If a remote worker’s background is checked, it could save the business money in onboarding and training costs, turnover costs, and the costs that could come from hiring without being careful. Ensuring all workers have been thoroughly vetted, no matter where they are located, helps protect the investment a business makes when adding a new team member.

Remember, it's your responsibility completely

As an employer, it is your responsibility to make sure they are hiring someone who does not pose a threat to the corporation and keeps those team members engaged, regardless of whether they are local employees or remote workers. An employee may file a negligent hiring lawsuit if another employee causes them harm, and they can demonstrate that their employer did not adequately screen that individual. It also applies to employees who work remotely. If everyone isn’t given a thorough background check, the employee who filed the complaint may be able to get money from the court.

Expanding Job Qualifications

When hiring remote workers and doing a background check, you should look for more than just the typical job requirements. To locate the best candidate for the post, fine-tune the position’s ideal qualifications. For example, if you’re hiring someone for an online teaching job, do they have the skills or qualifications to make training materials just for an online audience? The job posting should consider the vast differences between an online and classroom environment.

Also, think beyond the box to learn more about the candidates. Do they, for instance, engage in activities or obligations outside of the workplace that reflects a self-starter personality type? Working remotely necessitates a higher degree of initiative and self-discipline.

How can MIMOIQ help with the background checks of remote workers?

Hiring a remote worker is quite challenging, especially when doing a background check. This is when you need a professional company that can undertake the job. MIMOIQ does the check professionally.

MIMOIQ, using modern tools and an experienced team, can look up anything, including verification checks, background checks, and others. Following every report from a background check, you get real-time updates.

The team integrates different tools with your business during the background check process to ensure you get the correct result. Our model for background checks gives better, faster results and keeps a direct line of communication open.

Summing it up

Every organization has been caught off guard by remote work. Because of changes in technology and workflow, the traditional office environment and business have changed a lot. Proper background checks on prospective employees can help the company run smoothly.

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How to get Rental Verification?

How to get Rental Verification finall

How to get Rental Verification?

If you own a property and want to rent it out for extra income, understanding the process of rental verification is vital. The hazards associated with less-than-ideal tenants, such as late rent payments, property damage, or any other problem, can be significantly decreased by doing a tenant screening.

Landlords must understand how the rental verification procedure works. It’s also essential to know how to do tenant verification, especially if you’re new to the world of rental property ownership. However, few feel that a landlord can refuse rental verification. The answer is no. This is because it is an essential part of hiring a tenant legally.

Rental agreements typically go well for both parties. You wouldn’t anticipate one of your tenants making the news for the wrong reasons, such as dealing narcotics, providing shelter to terrorists, or collaborating with mafia bosses. But people can be unexpected and even criminal at times.

The negligent type who never pays the rent on time or the out-of-control alcoholic noisemaker who parties on into the wee hours whenever he gets the chance are just a few problematic renters that landlords frequently deal with. To avoid this situation, it is important to undertake rental verification.

This article provides insight into the rental verification process and other aspects to consider.

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What is Rental Verification?

Verifying a rental or a tenant is crucial since it provides landlords with a summary of a potential tenant’s history. Verification is carried out by doing background checks in different ways, including online, over the phone, or by email, to learn more about the applicant’s past with rent and money. The verification procedure allows the landlord to verify the integrity of the information supplied in the application.

The verification procedure typically takes between 48 and 72 hours to complete, though actual processing timeframes can vary. The process could take longer if the landlord has received several applications for the same property.

Some practical steps to complete the Rental Verification Process:


Verify the accuracy of the information provided by your potential tenant first. People can lie about nearly anything; let’s face it, especially if there’s a good chance they won’t be accepted based on merit. If you avoid performing certain processes, there is a high risk of renting the wrong person.

Always use a government-issued ID card to verify the applicant’s identity. It could be anything from a driver’s license, passport, or social security card issued by the state. After confirming their identity, you can verify the remaining details listed on their rental application.

Employment Verification

The tenant’s job status is the second most important thing to consider. Renters are required to disclose information about their employment. Your duty as the landlord is to verify that the information is accurate, particularly regarding the employer and income information.

The job’s permanent or temporary status should be one of the deciding elements you consider while verifying a rental. A constant source of income and proof that the applicant would have the ability to pay rent on time are more likely to be indicated by a permanent job.

In the standard rental process, the renter gives contact information to employers to get employment verification done. You can use that information to contact the listed employers or inquire if the information is accurate.

However, you will need to examine the tax return for self-employed renters. However, if a candidate hesitates to disclose their employment details, you should disregard their application and go on to the next.

Checking out the Income

Under the rental verification form, the landlord needs to get all the information about the income. There are cases where the landlord has to consider evicting the tenant for failing to pay the rent. Examine the tenant’s income to help resolve this problem at the outset. Ensure that renters have a sufficient monthly income to cover their rent on time every month. Most landlords like to ensure that a prospective tenant’s gross monthly income is at least thrice the monthly rent amount.

If you feel like getting more details, request further income documentation from a rental applicant. You can check for the following options: requesting bank statements, tax returns, or pay stubs from prospective tenants. By exercising this extra prudence up front, you can lessen the likelihood that you will need to remove the tenant down the road.

Check the Rental History

One of the major concerns of any landlord is how the tenant will take care of the property. There are cases where tenants end up damaging the property. No landlord would rent the property to a person with a negative history of damaging the property. The landlord is put under an unfair financial burden as a result.

The best way to confirm a renter’s history is to get in touch with their former landlords and find out how they got along with them as tenants. The prior landlord will surely mention it if a former tenant neglected the property.

Tenant Verification Process

The tenant verification process is carried out in two stages :

  • Tenant Background Check and Verification
  • Tenant Police Verification

Let us check in detail

Tenant Background Check and Verification

As mentioned above, the tenant verification process is about examining the renter’s past performance and ability to pay rent.

This is a comprehensive list of things to have on hand for tenant background checks.

Tenant Police Verification

The Tenant Police Verification process is now compulsory in the majority of the city.

The Process of Doing Tenant Verification Online

If you prefer going through an online verification process, below are the steps:

You can check the application’s approval status on the online tenant verification once it has been filed.


It is crucial to perform the proper rental verification process to get the right renter. Remember that no screening technique is error-free. But most of the advice we give will assist you in spotting warning signs, should there be any. To prevent any concerns later, it is best to connect with professionals who will do the job perfectly, and MIMOIQ is the leading company. It offers a rental verification service, under which you will get a complete background check and other vital information.

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Tenant Verification Law in India

Tenant Verification LAW

Tenant Verification Law in India

When legally allowing your home for rent, there are specific procedures to follow. This is because you are handing over your home for rent to new people whom you may or may not know. When renting your home, following the proper tenant verification laws matters the most. As the property owner, you must learn about the tenant’s personal and professional history. It is because renting your property is a hassle-free way to make money. You must assess the tenant’s ability to pay while ensuring that he won’t be a public or legal nuisance. The background check is a step in the rental procedure you take for security. 

There are specific laws for the verification law, which you need to be aware of. However, the primary question is how to apply for tenant verification. To answer this and inform you about other aspects of tenant verification, you can read below. 

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What is Tenant Verification?

Tenant verification is a preventive step. The primary goal of this verification is to avoid renting out criminals and antisocial individuals. The district police are authorized to keep a complete record of individuals who move from their hometowns to other cities, irrespective of the reasons. 

The property owner who legally allows the respective property on a rent basis has no right to inquire about a person’s past. 

However, they can request all the information necessary from their tenant, including identification documentation, their home address, and whether or not they have ever been charged with a crime or been the subject of a civil lawsuit. 

Tenant Background Check

You need to know the tenants. When we talk about the tenant background check, we mean the police verification of the tenant. Therefore, tenant verification differs from a background check in the following ways:  

Legal Measures if Verification is not Done

The Indian Penal Code (IPC) contains a clause that, if the tenant violates the law, could result in the landlord being charged. Suppose a public authority issues a disobedience order. In that case, the guilty party will have to face punishment, according to Section 188 of the IPC, for disobedience proclaimed by a public servant. Moreover, if the rented person ends up being a threat to society, the landlord is also liable to get imprisoned for six months or a fine of Rs 1,000 or both.

The tenant’s photo, name, native address, contact number, and passport number fall under the verification process. The verification process also involves gathering family information. Additionally, it is necessary to get the tenant’s thumbprint. 

Difference Between Tenant Background Check And Police Verification

There is a difference between a tenant background check and police verification. Mentioned below are the differences:

Tenant Background Check

Under this portion, you must find information about the tenant’s personal and professional history. The main reason behind renting out your property is to earn money. You must assess the tenant’s ability to pay while ensuring he won’t be a public nuisance. The background check is a step in the rental procedure you take for security. 

Police Verification

Another step in this process is a tenant police check. In addition to vetting potential tenants, you must include the police in this procedure. 

Process Of Tenant Verification

The process of tenant verification in India depends on the city or state. Whether in Mumbai, Bangalore, or Delhi, the tenant verification process differs, especially in the police. However, the steps for tenant verification are: 

Documents Required For Tenant Verification in India

As a part of tenant verification law, it is important to be handy with documents for verification. While rental websites connect homeowners and tenants, creating a legally binding rental agreement involves several steps. Since the contract specifies the terms and conditions approved by both parties, it is crucial to have it in writing and have both parties sign it. It is also important to note that the contract’s terms are difficult to change without both parties’ agreement. A list of documents that will help bind the contract legally must also be gathered in addition to the contract itself.

The list of documents both parties need to carry is: 

Homeownership Proof:

Ask the landowner to provide you with confirmation that they are the property’s owner if you are renting a space. They can produce any paperwork proving their property’s ownership and legal right to rent it out.

Electricity Bills:

Before renting a place, ensure there are no outstanding bills so that you don’t end up responsible for any overdue fees or payments. Ensure that the overall load on your electricity meter supports the weighty burden of numerous gadgets.

No-objection Certificate:

If you reside in a colony or society, ascertain whether there are any specific guidelines and restrictions on inviting guests and pets over. It is best to check if there are any do’s and don’ts while living in society. Obtaining a no-objection certificate from society is advisable to prevent any problems.

Address Confirmation:

It’s imperative to have a valid ID while renting. Ensure you have the name, contact information, and address of the minor’s guardian if you rent to a minor. Always obtain a copy of the above information and their workplace address.

Avoid paying extra money to brokers who take a percentage of the rent and charge for paperwork, whether you’re a tenant or a landlord. Moreover, it is essential to understand legal processes, and carefully adhering to rules is crucial for DIY tenants and owners. 

Using Tenant Verification App

Landlords can use a tenant verification app that helps to eliminate paperwork and other related pain. In Delhi, there is the Suraksha app. The Nashik police have introduced an online system for tenant verification that allows landlords to get tenant information without visiting the police station. This has made it much simpler for the landlord and the police to complete the police verification form. Users can quickly assemble this rental verification process and locate information about possible tenants using online tenant verification services.

By using this app, the landlord can have a breath of fresh air to cover the information needed for the smooth function of the process. These apps also have a tenant verification FAQ section to answer all your questions. 

Online Tenant Verification Service from MIMOIQ

Following the tenant verification law, MIMOIQ helps in bringing crucial details using agile technology and real-time information. From employment verification to address verification, everything is done under one roof. If you are looking for a tenant verification service that can handle all the aspects of the same, MIMOIQ offers a background verification service. Using MIMOIQ’s DIY portal for tenant verification, you can get the comprehensive details required from anywhere in India by just signing up. 

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How Do Criminal Record Checks Work in India?

Criminal background check

How Do Criminal Record Checks Work in India?

Not everyone carries a criminal record. However, for an organization, it is vital to have a complete background check, especially for criminal record checks. Before hiring an application, a thorough background check is done, including a search of the applicant’s public criminal record. The criminal background check process involves looking through numerous publicly accessible documents to learn about the applicant’s criminal history. Examining court documents from civil and criminal cases is part of criminal record checks in India. Data that has been made available to the public by the courts are used for this. It all comes down to checking the person to see if they have ever been in trouble with the law. This background check is a crucial component of the pre-employment process. As a result, it guarantees a secure system within the administrative structure.

In India, there are different places where a criminal background check is done. Some of these are:

The District Court and the Supreme Court of India are publicly accessible with web databases to check criminal charges of an employee. A complete public criminal record check is unavoidably required to guarantee a safe workplace devoid of criminal intent. By performing a criminal background check, you can be confident that you are recruiting applicants with a clean record. It also entails looking through the Litigate database. A search of the Litigate database will reveal whether a candidate’s name is included in a private or public database, such as a criminal or law enforcement database.

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Why is it necessary?

It is vital to conduct a thorough criminal background check to keep the workplace secure. In other words, anyone hired for any position must have a spotless past. To be sure, the employer does a background investigation. The organization searches pertinent databases involving the candidate’s name in civil action, regulatory compliance, and criminal activity.

In addition to conducting a background check in India, it is vital to scan the global database to see whether the candidate has any connections to any crimes or offenses.

It is crucial for an employee to send verified documents to the hiring department for the smooth functioning of the process.

The Law About Criminal Background Check

There is no specific law in India that mainly addresses criminal record checks or inquiries into criminal histories. However, while checking criminal histories, the Indian Contract Act and Information Technology Acts of 2000 and 2005 were cited as standard laws. The Credit Information Companies (Regulation) Act of 2005 imposes sanctions on businesses that fail to maintain the confidentiality of the personal information they acquire about their personnel.

How do government agencies conduct a criminal background check?

The public records of the State and Supreme Courts and district magistrates are the ideal resources government entities use to access databases they need before hiring employees. Most private and public organizations also confirm litigation-related information. They go to the National Crime Research Bureau and the CBI to check the candidate’s name on the most wanted list. Search the SEBI database, the Central Vigilance Committee’s roster, and the RBI database.

However, the verification process doesn’t start until the candidate has given their written authorization. As required by law, the government agency needs to question the nominee.

Deciding the Type of Background Check Needed

An applicant’s credit history, criminal history, and employment history are all checked as part of the background investigation. The profile and nature of the job will determine this check.

Other than that, many organizations prefer to check social media activities too. Another significant source of background checks in India is social media scanning. Prospective employers can map potential job applicants’ affiliations, tastes, and actions. In layman’s terms, the process allows talent scouts and recruitment firms to indirectly investigate criminal history and better understand their nature without spending time directly with them. In a large nation like India, the precautions mentioned above help ensure a thorough background check. However, authorization from the candidate is still required for screening medical, financial, and other essential data.

How to Get the Police Clearance Certificate (PCC)?

An individual may obtain a Police Clearance Certificate (PCC) from the Indian Police or another duly appointed Indian government representative. The certificate helps to check any criminal records associated with a person’s name and issues a clearance certificate if they are clear. Like other criminal background checks, PCC is also a part of it. Indian or international nationals who reside in India or have previously done so may need a PCC. There are numerous reasons why PCC would be necessary, including:

A period of validity is not endorsable on an Indian PCC’s certificate. However, it is valid for six months, depending on the application’s authority.

What happens if there is a criminal background?

If the hiring agency finds that an applicant has spent 48 hours in jail, the authorities have the right to suspend the hiring. The agency also has the right to give serious consideration.

Later, the issue will be considered, and the agency’s answer will be reflected in its activity. It can terminate the profile or give it new life.

Hiring a Professional Criminal Record Checks Organization

No matter how big or small the organization is, it is vital to have a criminal record check. It is a crucial step to excluding those with criminal histories who pose a danger to the organization.

The expert team at MIMOIQ is dedicated to offering all types of criminal background checks per your company’s requirements. The company recognizes the value of criminal background checks and ensures they are accurate, reliable, and comprehensive. For any organization, the background check of an applicant matters the most. Depending on the position and business, various services may be part of a background check. A potent combination of services, including geo-tagging, quality management, and real-time data transmission, assures the validity of the data. It gives you a thorough overview of the subject’s background.

Various parameters are considered, and more than one kind of criminal history check ensures accurate results. Services are included under background checks:

Financial Verification

The financial background check services offered by MIMO can assist you in reducing the risk of fraud. MIMOIQ helps you with checks to determine customers’ credit and financial viability by providing tailored solutions.

Verification of Address

It is now easy to verify the address of your candidate with MIMO’s address verification services. The team confirms the information provided by the candidate by physically demonstrating the address using the extensive network and modern verification tools.

Using social media to confirm

72% of companies use social media to screen applicants throughout the hiring process. Employers can quickly map a prospect’s interests and affiliations on social media with the aid of MIMO. The company has a team of specialists who know what to look for.

The appropriate level searches public records. The applicant’s address, nationality, or designated jurisdictions determine which countries are searched. We also check the police records in the candidate’s new area if they move to another state or region. MIMOIQ also uses a technique for conducting criminal background checks where they look up information from different sources of databases and look at news articles.

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Digital Identity Verification and Document Verification to Know Your Customer

Customer Profile Validation

Digital Identity Verification and Document Verification to Know Your Customer

Document verification is important when onboarding new customers, depending on the type of bank you are running. KYC checks are now the norm in every industry, online and offline, no matter your business. Every business wants a long-lasting relationship with its clients, and every relationship begins with trust.

Document verification is the first step to creating that trust. Verification is crucial for businesses to guarantee that legitimate client accounts aren’t compromised and that they aren’t placing themselves at risk of fraudulent transactions. Customers also need to have equal trust in the company or bank. The initial stage in developing this trust is digital identity verification. Customers are more likely to return for additional purchases if they believe the procedure is fast, accurate, and secure. Additionally, businesses may concentrate on other tasks, like offering the most excellent experience possible, if they are convinced that clients are who they claim to be.

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Why is Digital Verification important?

Customers may lose control of their accounts if the documentation is submitted without notice and have money spent without their knowledge if their credentials are stolen. As victims learn the full depth of the problem, the effects of ID compromise can endure for months or even years. For instance, there are cases where victims receive calls from creditors from banks stating that they owe money and will have to face strict legal action. Deplorable document verification systems can help lower this risk by streamlining businesses to identify and thwart fraud before it gets out of control

Meanwhile, fraud and identity theft can cost businesses money because consumers may switch to more secure rivals or find the company’s inadequate data protection. Some of the reasons why electronic identity verification matters include:

Help to Prevent Fraud

Digital identity verification reduces discount abuse and increases the ROI of customized offers. Discount fraud is observed by businesses using identity marketing initiatives more than before.

Numerous businesses that provide students with personalized offers often compromise email addresses to confirm eligibility, which is quite a serious act. After a few years, many of the graduates still carry these email addresses. Utilizing faulty email address verification also restricts your audience because more than 40% of college students never received the wrong email address. Creating false email addresses is also simple, and many businesses lose money to fraudsters who do that. But digital validation is effective.

Help to carry out long-term relationships

Thanks to digital verification, customers are more likely to return when a procedure is quick, trustworthy, and secure. Contrarily, ID procedures that take too long are erroneous; keeping users in the dark about their status in the procedure or what will happen next will thwart efforts to forge reciprocal connections.

Respect Customer Privacy

Customers are concerned about the security of their personal information, and cases are growing in huge amounts. 4 out of 5 customers prefer not to do business with a company that doesn’t follow the right verification method and has faulty privacy practices. By requesting only the most basic personal information, digital verification protects their privacy. More than two-thirds of consumers are willing to share their name, birthdate, email address, and physical and mailing addresses for a personalized offer.

Privacy must be respected when implementing an identity marketing program that targets college students.

Helps in Boosting Operational Efficiency

Through automation, reliable digital identity verification tools help to increase overall productivity. The correct tools can decrease the need for manual review of PII and boost overall decision-making speed without compromising security by utilizing complex data analysis and comparison algorithms.

Increase the Confidence of Consumers

Customers are frequently eager to give businesses access to their personal and financial information to ease friction and speed up transactions. To avoid having to enter their credit card information each time they wish to make a purchase, users can, for instance, allow a website to remember it. Customers who find it comfortable can feel more at ease with the process thanks to secure and open digital verification services that reduce the overall time and energy spent reviewing documents and details manually.

Different Types of Digital Identity Verification :

Knowledge-Based Authentication

Knowledge-based authentication (KBA), which asks for an answer to security questions, confirms a person’s identification and general information sent. These questions are generally made straight for the person answering them but challenging for everyone else. Like “Who was your favorite teacher?” or “Which pets do you love?” A further precaution for KBA is the necessity to respond to the questions at a specific time. The fact that KBA is the most user-friendly verification method has the most advantage. However, the drawback of this method is how simple it is to find solutions through social networking

Education Verification (590 × 400 px)11

Two-Factor Authentication

In this type, the customer enters a code given to their email or mobile phone as part of two-factor or multi-factor authentication. Today, many online services use the verification technique; consumers may easily recognize and comprehend how to utilize it. You may quickly confirm a customer’s email address and phone number with 2FA or MFA. The process is critical; you need to be sure your consumer did not enter their info improperly.

Users need to provide their identification, commonly referred to as a token, along with the regular username and password when using the two-factor authentication.

Credit Bureau-Based Authentication

In the credit Bureau- based authentication, data from one or more of the credit bureaus are collected. The data involves name, address, and social security numbers. These are an important part of customer verification.

Credit-based authentication establishes a certain match of customers without jeopardizing the data for business benefit. However, for young people and new immigrants with thin credit files, it might not match.

Database Methods

Database ID techniques help check an individual’s identity card using information from many sources. Since the method helps assess the overall risk for the user, there is no need for manual reviews. Due to the prevalence of fictitious online identities, this method’s biggest drawback is that it doesn’t guarantee that the person supplying the information is also the one carrying out the transaction.

Online Verification

Artificial intelligence, machine learning, and human assessment are a few methods used in online verification to establish whether a government-issued ID belongs to the users. This verification technique often asks users to upload a photo of themselves holding an ID to confirm that the person on the ID is the same. Online verification is highly secured and is now followed by every other website. Still, some users find having to provide a photo of their face and ID to be a hassle or an invasion of privacy.

Biometric Verification

Based on bodily traits, biometrics helps in identifying and authenticating people. Facial recognition, iris, voice recognition, retina scanning, and fingerprinting are all examples of biometric technology. Customers who use these techniques will find them quite convenient because there are no passwords to remember or questions to respond to.

Using the Best Digital Identity Verification Service

It is best to connect with professionals to make the best use of electronic verification identification through modern tools. MIMOIQ is the leading company that deals with background checks and identity verification for NDFC, banks, and e-commerce companies. With the nationwide coverage, the company uses professional and agile technology, including geo-tagging, online data verification, and others

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How is Customer Profile Validation/Field Verification done in the Banking and Finance Industry?

Customer Profile Validation 2

How is Customer Profile Validation/Field Verification done in the Banking and Finance Industry?

There has been a massive change in customer onboarding and field verification processes in the past few years. Customer profile validation is an important part of easy onboarding and ensures the customer has a clean profile. Also called Customer Due Diligence, it is the procedure for gathering and confirming customer information. It includes the client’s name, address, and other private information.

When creating a business partnership, companies must perform CDD or field verification. For instance, a bank or trading platform might need to look up the person’s passport before allowing a consumer to open an account and make a deposit. In this article, we will check how profile validation/field verification is performed in the banking industry. But before that, let us check on customer profile validation. 

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What is Customer Profile Validation?

The bank performs credit card, KYC, and retail asset product validation. It is the critical stage of the product development process.  

The process helps to examine customer problems, the target market, and the banking product. After the validation process, the product can be iterated upon to discover the ideal market fit. Additionally, validation links the product with potential customers and paves the way for developing useful items consumers desire and need. These products include personal loans, auto loans, business loans, education loans, commercial vehicle loans, loans secured by real estate or mortgages, and home loans. 

What is Field Verification?

A vital step in a financial institution’s risk and credit approval procedure is field verification, also referred as contact point verification (CPV), background verification (BV), or field verification (FV). It enables the independent verification of important details about current or potential customers through in-person visits and other necessary due diligence procedures before establishing a banking or lending relationship.

When does the Customer Profile Validation take place?

The process of field verification should happen as early as possible in the banking system before a product team spends a lot of time and money developing a new product, of course. Your theory doesn’t need to be accurate. It only needs to be specific enough for you to know who you might want to talk to, what difficulties they could be having, and how your product might be able to help. 

Steps for Customer Profile Validation/Field Verification

Since we have covered what customer profile validation means and why it is important, let us check the steps involved in doing the job perfectly. 

Verifying the Customer

The first step in customer due diligence is gathering basic details about the client. Whether this customer is an individual or a business will determine the necessary list of data.

Confirming a person

Depending on the jurisdiction, you may need other details, but the following provides a standard starting point for identifying people:

Verifying the company

Field verification isn’t limited to customers only; banks also need to do company verification. Businesses must ask for and confirm specific information before partnering with other organizations. While the detailed list can vary between jurisdictions, the following is a common starting point:

The objective of taking these steps is to learn about the company’s beneficial owners. These people control over 25% of the corporation, directly or indirectly, or through other means. It is important to verify beneficial owners after being found.

Banks usually demand certified copies of the paperwork confirming the company’s legal foundation and the records showing all shareholders before lending over the loan or opening an account.

Choosing the right Customer Profile Validation Track

Banks can select between regular, enhanced, and simplified due diligence depending on the customer. For instance, a bank can still onboard a customer if it knows they are a public official (a PEP), but an extra check is required.

Ensuring Security when Having Profile Validation

Fraudsters have been known to send legitimate documents and even dark net selfies. Since there hasn’t been any document tampering in this instance, even the most trustworthy verification systems won’t find anything odd. Businesses can add a second facial biometric check-called liveness to prevent thieves from onboarding clients remotely. This check guarantees that the identity of the genuine document holder is verified.

Things to Remember in the Customer Profile Validation Process Conducted

Let us check some things the individual should know while conducting customer profile validation:


Mark the field under “Mandatory,” preventing it from being left empty. A star (*) symbol will appear next to the field name and any required fields. Incomplete “mandatory” fields prevent managers of content from saving entries.


Unique marking helps in preventing the duplication of the content in the document. The validator will ask the user to alter the duplicate value each time they enter a previously entered value into a field that is meant to be unique.

Number of characters

Setting up the character restriction will ensure that users only enter the text that fits inside the field’s maximum or minimum character limit. For instance, if you wish to add a “Password” field to your website, you should specify the limit for the cell. The number of characters validation criterion is useful in this situation.

Types of Customer Profile Validation

Also known as data validation, different procedures ensure all the data included is accurate. Some of the types of data validation are:

Data Type Check

In this type, it is checked if the right data type is included in the document. If so, the system should reject any data that includes additional characters, such as letters or special symbols. A field, for instance, might only accept numerical information.

Code Check 2

A code check verifies that a field is chosen from an acceptable list of values or that it adheres to specific formatting guidelines. For instance, comparing a postal code to a list of legitimate codes makes it simpler to confirm if it is valid. Another element is the country code.

Format Check

Numerous data kinds adhere to a predetermined format. Date columns with a set format, such as “YYYY-MM-DD” or “DD-MM-YYYY,” are frequent use cases. Maintaining consistency over time and across data is made easier by a data validation process that ensures dates are formatted correctly.

Check for Consistency

A logical check verifies that the data entered is logically consistent. An illustration is determining whether the delivery date for a package is later than the shipment date.

How MIMOIQ is providing profile validation services all over India to NBFC and banks

MIMOIQ is the leading on-demand customer validation and last-mile delivery service in India. We undertake a complete tech-enabled customer validation service, concentrating on different cities from Tier 1 to Tier 4.

To ensure data validity, we employ skilled task associates and real-time monitoring technology, including geo-tagging, quality management, and real-time data transfer. Our service is not limited to customer profile verification but we offer document collection and verification services to NDFC and top banks in India.


The banking industry keeps updating its data on customers to ensure there is no fraudulent activity in the process. KYC, or customer profile validation, is now part of the customer onboarding process by banks. If you are entering the banking industry or financial services, then learning about field verification is a part of your job.

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