How Remote Work is adding a Whole New Perspective to Background Checks?

Remote Hiring

How Remote Work is adding a Whole New Perspective to Background Checks?

Right after the pandemic, the entire employee onboarding process changed 360 degrees. Hiring remote employees has significantly shifted from screening to a background check. According to an EY Forensic and Integrity Services report, digital changes are becoming a significant part of employee background checks. In a study of more than 115 top HR executives from companies in India and worldwide, 68% said it was hard to do background checks when the workplace was on lockdown. In contrast, just 32% used technological tools as an alternative to conducting checks.

Suppose an employee makes a mistake because you didn’t do enough screening; you, as the employer, will be held responsible. You may limit access to information needed for background checks in some places. As a hiring team member, you need to ensure that every possible employee goes through a background check. This check will help you determine whether someone has lied about their work or school experience and whether they have a criminal record. This procedure is just as crucial for remote workers as for those who work in person.

Background checks are necessary for remote workers, but they also present challenges. Here is how – 

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Competency

With the hiring process shifting online, candidates now find it simpler to cheat on online tests. Fake diplomas and experience certificates are increasingly more frequently used, but this is nothing new.

In an EY Forensic & Integrity Services survey, 96% of respondents said that up to 10% of background checks on current or potential employees failed. You can stop this trend by using technology to digitize records and test candidates ahead of time. So, it’s essential to use the modern way to check someone’s background. Using the right tools makes sure there are no fake documents.

Encouraging Stealing of Company Data

With remote hiring and working, data security is also in danger. Part of the job is giving employees access to company data from home using their networking equipment. When an employee accesses data remotely rather than simply in the office, there are many additional ways for the organization’s security and systems to get compromised. Businesses also need to think about a worker’s home, where unauthorized people could try to log in or even steal important company information. If the employee’s background is properly checked, it’s easier to ensure your company’s data is safe.

Moonlighting

In recent times, there have been many cases of employees moonlighting. Many top companies have fired employees for continuing to moonlight. The present controversy around moonlighting is not without merit. In remote workplaces, there have been times when workers missed online meetings because of technical problems or personal issues. It made the bosses wonder if they had another job. Through a PF transaction, careful background checks on potential recruits showed they were working two jobs simultaneously.

Also, if many people apply for remote jobs simultaneously, it raises questions about their skills and commitment. In the new normal, background checks must also deal with the situation when a candidate’s resume is quiet about these brief assignments.

Things you should know about background checks for remote workers

Running background checks on remote employees presents quite a challenge! Typically, you would sit across from a new employee’s desk and ask them to sign a waiver allowing you to run their background check. But if that person works from home, problems arise quickly, like “How do I know if the candidate is signing the waiver?” How can I verify that the candidate I’m recruiting is the real thing? Some of the concerns are –

Risks in Hiring Remote Workers

As mentioned above, there are certain risks involved with remote workers when there are no background checks. The worker may misuse the company data while sitting in a remote area. Employees that work remotely have much greater access to your system than those who can only access it when in the office. It would help if you also considered visitors who might be there because they might try to log in or even listen in on private corporate or client information.

Is there any need to redo the Background Check when the employee has been absent for a long

Employees who are gone for more than a month must undergo the same process as new hires. Often, background checks can catch employees doing something wrong and lower risk even in normal situations. Furthermore, if you had the necessary approval when you first employed the individual, that waiver might still be valid if you do another criminal background check. To be safe, review any potential time restrictions in the waiver once more.

Points to consider when doing background checks of remote employees -

Consider State Laws regarding Background Checks

Background checks are essential for hiring remote workers because they help the hiring team ensure they are working with the right people. But you need to know about certain laws, so you don’t get in trouble with the law in the future.

Considering the cost of Bad Hiring

Poor recruitment will always affect an employer’s reputation, whether they are working in the office or remotely. If a remote worker’s background is checked, it could save the business money in onboarding and training costs, turnover costs, and the costs that could come from hiring without being careful. Ensuring all workers have been thoroughly vetted, no matter where they are located, helps protect the investment a business makes when adding a new team member.

Remember, it's your responsibility completely

As an employer, it is your responsibility to make sure they are hiring someone who does not pose a threat to the corporation and keeps those team members engaged, regardless of whether they are local employees or remote workers. An employee may file a negligent hiring lawsuit if another employee causes them harm, and they can demonstrate that their employer did not adequately screen that individual. It also applies to employees who work remotely. If everyone isn’t given a thorough background check, the employee who filed the complaint may be able to get money from the court.

Expanding Job Qualifications

When hiring remote workers and doing a background check, you should look for more than just the typical job requirements. To locate the best candidate for the post, fine-tune the position’s ideal qualifications. For example, if you’re hiring someone for an online teaching job, do they have the skills or qualifications to make training materials just for an online audience? The job posting should consider the vast differences between an online and classroom environment.

Also, think beyond the box to learn more about the candidates. Do they, for instance, engage in activities or obligations outside of the workplace that reflects a self-starter personality type? Working remotely necessitates a higher degree of initiative and self-discipline.

How can MIMOIQ help with the background checks of remote workers?

Hiring a remote worker is quite challenging, especially when doing a background check. This is when you need a professional company that can undertake the job. MIMOIQ does the check professionally.

MIMOIQ, using modern tools and an experienced team, can look up anything, including verification checks, background checks, and others. Following every report from a background check, you get real-time updates.

The team integrates different tools with your business during the background check process to ensure you get the correct result. Our model for background checks gives better, faster results and keeps a direct line of communication open.

Summing it up

Every organization has been caught off guard by remote work. Because of changes in technology and workflow, the traditional office environment and business have changed a lot. Proper background checks on prospective employees can help the company run smoothly.

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How to get Rental Verification?

How to get Rental Verification finall

How to get Rental Verification?

If you own a property and want to rent it out for extra income, understanding the process of rental verification is vital. The hazards associated with less-than-ideal tenants, such as late rent payments, property damage, or any other problem, can be significantly decreased by doing a tenant screening.

Landlords must understand how the rental verification procedure works. It’s also essential to know how to do tenant verification, especially if you’re new to the world of rental property ownership. However, few feel that a landlord can refuse rental verification. The answer is no. This is because it is an essential part of hiring a tenant legally.

Rental agreements typically go well for both parties. You wouldn’t anticipate one of your tenants making the news for the wrong reasons, such as dealing narcotics, providing shelter to terrorists, or collaborating with mafia bosses. But people can be unexpected and even criminal at times.

The negligent type who never pays the rent on time or the out-of-control alcoholic noisemaker who parties on into the wee hours whenever he gets the chance are just a few problematic renters that landlords frequently deal with. To avoid this situation, it is important to undertake rental verification.

This article provides insight into the rental verification process and other aspects to consider.

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What is Rental Verification?

Verifying a rental or a tenant is crucial since it provides landlords with a summary of a potential tenant’s history. Verification is carried out by doing background checks in different ways, including online, over the phone, or by email, to learn more about the applicant’s past with rent and money. The verification procedure allows the landlord to verify the integrity of the information supplied in the application.

The verification procedure typically takes between 48 and 72 hours to complete, though actual processing timeframes can vary. The process could take longer if the landlord has received several applications for the same property.

Some practical steps to complete the Rental Verification Process:

Authenticity

Verify the accuracy of the information provided by your potential tenant first. People can lie about nearly anything; let’s face it, especially if there’s a good chance they won’t be accepted based on merit. If you avoid performing certain processes, there is a high risk of renting the wrong person.

Always use a government-issued ID card to verify the applicant’s identity. It could be anything from a driver’s license, passport, or social security card issued by the state. After confirming their identity, you can verify the remaining details listed on their rental application.

Employment Verification

The tenant’s job status is the second most important thing to consider. Renters are required to disclose information about their employment. Your duty as the landlord is to verify that the information is accurate, particularly regarding the employer and income information.

The job’s permanent or temporary status should be one of the deciding elements you consider while verifying a rental. A constant source of income and proof that the applicant would have the ability to pay rent on time are more likely to be indicated by a permanent job.

In the standard rental process, the renter gives contact information to employers to get employment verification done. You can use that information to contact the listed employers or inquire if the information is accurate.

However, you will need to examine the tax return for self-employed renters. However, if a candidate hesitates to disclose their employment details, you should disregard their application and go on to the next.

Checking out the Income

Under the rental verification form, the landlord needs to get all the information about the income. There are cases where the landlord has to consider evicting the tenant for failing to pay the rent. Examine the tenant’s income to help resolve this problem at the outset. Ensure that renters have a sufficient monthly income to cover their rent on time every month. Most landlords like to ensure that a prospective tenant’s gross monthly income is at least thrice the monthly rent amount.

If you feel like getting more details, request further income documentation from a rental applicant. You can check for the following options: requesting bank statements, tax returns, or pay stubs from prospective tenants. By exercising this extra prudence up front, you can lessen the likelihood that you will need to remove the tenant down the road.

Check the Rental History

One of the major concerns of any landlord is how the tenant will take care of the property. There are cases where tenants end up damaging the property. No landlord would rent the property to a person with a negative history of damaging the property. The landlord is put under an unfair financial burden as a result.

The best way to confirm a renter’s history is to get in touch with their former landlords and find out how they got along with them as tenants. The prior landlord will surely mention it if a former tenant neglected the property.

Tenant Verification Process

The tenant verification process is carried out in two stages :

  • Tenant Background Check and Verification
  • Tenant Police Verification

Let us check in detail

Tenant Background Check and Verification

As mentioned above, the tenant verification process is about examining the renter’s past performance and ability to pay rent.

This is a comprehensive list of things to have on hand for tenant background checks.

Tenant Police Verification

The Tenant Police Verification process is now compulsory in the majority of the city.

The Process of Doing Tenant Verification Online

If you prefer going through an online verification process, below are the steps:

You can check the application’s approval status on the online tenant verification once it has been filed.

Conclusion

It is crucial to perform the proper rental verification process to get the right renter. Remember that no screening technique is error-free. But most of the advice we give will assist you in spotting warning signs, should there be any. To prevent any concerns later, it is best to connect with professionals who will do the job perfectly, and MIMOIQ is the leading company. It offers a rental verification service, under which you will get a complete background check and other vital information.

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Tenant Verification Law in India

Tenant Verification LAW

Tenant Verification Law in India

When legally allowing your home for rent, there are specific procedures to follow. This is because you are handing over your home for rent to new people whom you may or may not know. When renting your home, following the proper tenant verification laws matters the most. As the property owner, you must learn about the tenant’s personal and professional history. It is because renting your property is a hassle-free way to make money. You must assess the tenant’s ability to pay while ensuring that he won’t be a public or legal nuisance. The background check is a step in the rental procedure you take for security. 

There are specific laws for the verification law, which you need to be aware of. However, the primary question is how to apply for tenant verification. To answer this and inform you about other aspects of tenant verification, you can read below. 

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What is Tenant Verification?

Tenant verification is a preventive step. The primary goal of this verification is to avoid renting out criminals and antisocial individuals. The district police are authorized to keep a complete record of individuals who move from their hometowns to other cities, irrespective of the reasons. 

The property owner who legally allows the respective property on a rent basis has no right to inquire about a person’s past. 

However, they can request all the information necessary from their tenant, including identification documentation, their home address, and whether or not they have ever been charged with a crime or been the subject of a civil lawsuit. 

Tenant Background Check

You need to know the tenants. When we talk about the tenant background check, we mean the police verification of the tenant. Therefore, tenant verification differs from a background check in the following ways:  

Legal Measures if Verification is not Done

The Indian Penal Code (IPC) contains a clause that, if the tenant violates the law, could result in the landlord being charged. Suppose a public authority issues a disobedience order. In that case, the guilty party will have to face punishment, according to Section 188 of the IPC, for disobedience proclaimed by a public servant. Moreover, if the rented person ends up being a threat to society, the landlord is also liable to get imprisoned for six months or a fine of Rs 1,000 or both.

The tenant’s photo, name, native address, contact number, and passport number fall under the verification process. The verification process also involves gathering family information. Additionally, it is necessary to get the tenant’s thumbprint. 

Difference Between Tenant Background Check And Police Verification

There is a difference between a tenant background check and police verification. Mentioned below are the differences:

Tenant Background Check

Under this portion, you must find information about the tenant’s personal and professional history. The main reason behind renting out your property is to earn money. You must assess the tenant’s ability to pay while ensuring he won’t be a public nuisance. The background check is a step in the rental procedure you take for security. 

Police Verification

Another step in this process is a tenant police check. In addition to vetting potential tenants, you must include the police in this procedure. 

Process Of Tenant Verification

The process of tenant verification in India depends on the city or state. Whether in Mumbai, Bangalore, or Delhi, the tenant verification process differs, especially in the police. However, the steps for tenant verification are: 

Documents Required For Tenant Verification in India

As a part of tenant verification law, it is important to be handy with documents for verification. While rental websites connect homeowners and tenants, creating a legally binding rental agreement involves several steps. Since the contract specifies the terms and conditions approved by both parties, it is crucial to have it in writing and have both parties sign it. It is also important to note that the contract’s terms are difficult to change without both parties’ agreement. A list of documents that will help bind the contract legally must also be gathered in addition to the contract itself.

The list of documents both parties need to carry is: 

Homeownership Proof:

Ask the landowner to provide you with confirmation that they are the property’s owner if you are renting a space. They can produce any paperwork proving their property’s ownership and legal right to rent it out.

Electricity Bills:

Before renting a place, ensure there are no outstanding bills so that you don’t end up responsible for any overdue fees or payments. Ensure that the overall load on your electricity meter supports the weighty burden of numerous gadgets.

No-objection Certificate:

If you reside in a colony or society, ascertain whether there are any specific guidelines and restrictions on inviting guests and pets over. It is best to check if there are any do’s and don’ts while living in society. Obtaining a no-objection certificate from society is advisable to prevent any problems.

Address Confirmation:

It’s imperative to have a valid ID while renting. Ensure you have the name, contact information, and address of the minor’s guardian if you rent to a minor. Always obtain a copy of the above information and their workplace address.

Avoid paying extra money to brokers who take a percentage of the rent and charge for paperwork, whether you’re a tenant or a landlord. Moreover, it is essential to understand legal processes, and carefully adhering to rules is crucial for DIY tenants and owners. 

Using Tenant Verification App

Landlords can use a tenant verification app that helps to eliminate paperwork and other related pain. In Delhi, there is the Suraksha app. The Nashik police have introduced an online system for tenant verification that allows landlords to get tenant information without visiting the police station. This has made it much simpler for the landlord and the police to complete the police verification form. Users can quickly assemble this rental verification process and locate information about possible tenants using online tenant verification services.

By using this app, the landlord can have a breath of fresh air to cover the information needed for the smooth function of the process. These apps also have a tenant verification FAQ section to answer all your questions. 

Online Tenant Verification Service from MIMOIQ

Following the tenant verification law, MIMOIQ helps in bringing crucial details using agile technology and real-time information. From employment verification to address verification, everything is done under one roof. If you are looking for a tenant verification service that can handle all the aspects of the same, MIMOIQ offers a background verification service. Using MIMOIQ’s DIY portal for tenant verification, you can get the comprehensive details required from anywhere in India by just signing up. 

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How Do Criminal Record Checks Work in India?

Criminal background check

How Do Criminal Record Checks Work in India?

Not everyone carries a criminal record. However, for an organization, it is vital to have a complete background check, especially for criminal record checks. Before hiring an application, a thorough background check is done, including a search of the applicant’s public criminal record. The criminal background check process involves looking through numerous publicly accessible documents to learn about the applicant’s criminal history. Examining court documents from civil and criminal cases is part of criminal record checks in India. Data that has been made available to the public by the courts are used for this. It all comes down to checking the person to see if they have ever been in trouble with the law. This background check is a crucial component of the pre-employment process. As a result, it guarantees a secure system within the administrative structure.

In India, there are different places where a criminal background check is done. Some of these are:

The District Court and the Supreme Court of India are publicly accessible with web databases to check criminal charges of an employee. A complete public criminal record check is unavoidably required to guarantee a safe workplace devoid of criminal intent. By performing a criminal background check, you can be confident that you are recruiting applicants with a clean record. It also entails looking through the Litigate database. A search of the Litigate database will reveal whether a candidate’s name is included in a private or public database, such as a criminal or law enforcement database.

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Why is it necessary?

It is vital to conduct a thorough criminal background check to keep the workplace secure. In other words, anyone hired for any position must have a spotless past. To be sure, the employer does a background investigation. The organization searches pertinent databases involving the candidate’s name in civil action, regulatory compliance, and criminal activity.

In addition to conducting a background check in India, it is vital to scan the global database to see whether the candidate has any connections to any crimes or offenses.

It is crucial for an employee to send verified documents to the hiring department for the smooth functioning of the process.

The Law About Criminal Background Check

There is no specific law in India that mainly addresses criminal record checks or inquiries into criminal histories. However, while checking criminal histories, the Indian Contract Act and Information Technology Acts of 2000 and 2005 were cited as standard laws. The Credit Information Companies (Regulation) Act of 2005 imposes sanctions on businesses that fail to maintain the confidentiality of the personal information they acquire about their personnel.

How do government agencies conduct a criminal background check?

The public records of the State and Supreme Courts and district magistrates are the ideal resources government entities use to access databases they need before hiring employees. Most private and public organizations also confirm litigation-related information. They go to the National Crime Research Bureau and the CBI to check the candidate’s name on the most wanted list. Search the SEBI database, the Central Vigilance Committee’s roster, and the RBI database.

However, the verification process doesn’t start until the candidate has given their written authorization. As required by law, the government agency needs to question the nominee.

Deciding the Type of Background Check Needed

An applicant’s credit history, criminal history, and employment history are all checked as part of the background investigation. The profile and nature of the job will determine this check.

Other than that, many organizations prefer to check social media activities too. Another significant source of background checks in India is social media scanning. Prospective employers can map potential job applicants’ affiliations, tastes, and actions. In layman’s terms, the process allows talent scouts and recruitment firms to indirectly investigate criminal history and better understand their nature without spending time directly with them. In a large nation like India, the precautions mentioned above help ensure a thorough background check. However, authorization from the candidate is still required for screening medical, financial, and other essential data.

How to Get the Police Clearance Certificate (PCC)?

An individual may obtain a Police Clearance Certificate (PCC) from the Indian Police or another duly appointed Indian government representative. The certificate helps to check any criminal records associated with a person’s name and issues a clearance certificate if they are clear. Like other criminal background checks, PCC is also a part of it. Indian or international nationals who reside in India or have previously done so may need a PCC. There are numerous reasons why PCC would be necessary, including:

A period of validity is not endorsable on an Indian PCC’s certificate. However, it is valid for six months, depending on the application’s authority.

What happens if there is a criminal background?

If the hiring agency finds that an applicant has spent 48 hours in jail, the authorities have the right to suspend the hiring. The agency also has the right to give serious consideration.

Later, the issue will be considered, and the agency’s answer will be reflected in its activity. It can terminate the profile or give it new life.

Hiring a Professional Criminal Record Checks Organization

No matter how big or small the organization is, it is vital to have a criminal record check. It is a crucial step to excluding those with criminal histories who pose a danger to the organization.

The expert team at MIMOIQ is dedicated to offering all types of criminal background checks per your company’s requirements. The company recognizes the value of criminal background checks and ensures they are accurate, reliable, and comprehensive. For any organization, the background check of an applicant matters the most. Depending on the position and business, various services may be part of a background check. A potent combination of services, including geo-tagging, quality management, and real-time data transmission, assures the validity of the data. It gives you a thorough overview of the subject’s background.

Various parameters are considered, and more than one kind of criminal history check ensures accurate results. Services are included under background checks:

Financial Verification

The financial background check services offered by MIMO can assist you in reducing the risk of fraud. MIMOIQ helps you with checks to determine customers’ credit and financial viability by providing tailored solutions.

Verification of Address

It is now easy to verify the address of your candidate with MIMO’s address verification services. The team confirms the information provided by the candidate by physically demonstrating the address using the extensive network and modern verification tools.

Using social media to confirm

72% of companies use social media to screen applicants throughout the hiring process. Employers can quickly map a prospect’s interests and affiliations on social media with the aid of MIMO. The company has a team of specialists who know what to look for.

The appropriate level searches public records. The applicant’s address, nationality, or designated jurisdictions determine which countries are searched. We also check the police records in the candidate’s new area if they move to another state or region. MIMOIQ also uses a technique for conducting criminal background checks where they look up information from different sources of databases and look at news articles.

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Digital Identity Verification and Document Verification to Know Your Customer

Customer Profile Validation

Digital Identity Verification and Document Verification to Know Your Customer

Document verification is important when onboarding new customers, depending on the type of bank you are running. KYC checks are now the norm in every industry, online and offline, no matter your business. Every business wants a long-lasting relationship with its clients, and every relationship begins with trust.

Document verification is the first step to creating that trust. Verification is crucial for businesses to guarantee that legitimate client accounts aren’t compromised and that they aren’t placing themselves at risk of fraudulent transactions. Customers also need to have equal trust in the company or bank. The initial stage in developing this trust is digital identity verification. Customers are more likely to return for additional purchases if they believe the procedure is fast, accurate, and secure. Additionally, businesses may concentrate on other tasks, like offering the most excellent experience possible, if they are convinced that clients are who they claim to be.

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Why is Digital Verification important?

Customers may lose control of their accounts if the documentation is submitted without notice and have money spent without their knowledge if their credentials are stolen. As victims learn the full depth of the problem, the effects of ID compromise can endure for months or even years. For instance, there are cases where victims receive calls from creditors from banks stating that they owe money and will have to face strict legal action. Deplorable document verification systems can help lower this risk by streamlining businesses to identify and thwart fraud before it gets out of control

Meanwhile, fraud and identity theft can cost businesses money because consumers may switch to more secure rivals or find the company’s inadequate data protection. Some of the reasons why electronic identity verification matters include:

Help to Prevent Fraud

Digital identity verification reduces discount abuse and increases the ROI of customized offers. Discount fraud is observed by businesses using identity marketing initiatives more than before.

Numerous businesses that provide students with personalized offers often compromise email addresses to confirm eligibility, which is quite a serious act. After a few years, many of the graduates still carry these email addresses. Utilizing faulty email address verification also restricts your audience because more than 40% of college students never received the wrong email address. Creating false email addresses is also simple, and many businesses lose money to fraudsters who do that. But digital validation is effective.

Help to carry out long-term relationships

Thanks to digital verification, customers are more likely to return when a procedure is quick, trustworthy, and secure. Contrarily, ID procedures that take too long are erroneous; keeping users in the dark about their status in the procedure or what will happen next will thwart efforts to forge reciprocal connections.

Respect Customer Privacy

Customers are concerned about the security of their personal information, and cases are growing in huge amounts. 4 out of 5 customers prefer not to do business with a company that doesn’t follow the right verification method and has faulty privacy practices. By requesting only the most basic personal information, digital verification protects their privacy. More than two-thirds of consumers are willing to share their name, birthdate, email address, and physical and mailing addresses for a personalized offer.

Privacy must be respected when implementing an identity marketing program that targets college students.

Helps in Boosting Operational Efficiency

Through automation, reliable digital identity verification tools help to increase overall productivity. The correct tools can decrease the need for manual review of PII and boost overall decision-making speed without compromising security by utilizing complex data analysis and comparison algorithms.

Increase the Confidence of Consumers

Customers are frequently eager to give businesses access to their personal and financial information to ease friction and speed up transactions. To avoid having to enter their credit card information each time they wish to make a purchase, users can, for instance, allow a website to remember it. Customers who find it comfortable can feel more at ease with the process thanks to secure and open digital verification services that reduce the overall time and energy spent reviewing documents and details manually.

Different Types of Digital Identity Verification :

Knowledge-Based Authentication

Knowledge-based authentication (KBA), which asks for an answer to security questions, confirms a person’s identification and general information sent. These questions are generally made straight for the person answering them but challenging for everyone else. Like “Who was your favorite teacher?” or “Which pets do you love?” A further precaution for KBA is the necessity to respond to the questions at a specific time. The fact that KBA is the most user-friendly verification method has the most advantage. However, the drawback of this method is how simple it is to find solutions through social networking

Education Verification (590 × 400 px)11

Two-Factor Authentication

In this type, the customer enters a code given to their email or mobile phone as part of two-factor or multi-factor authentication. Today, many online services use the verification technique; consumers may easily recognize and comprehend how to utilize it. You may quickly confirm a customer’s email address and phone number with 2FA or MFA. The process is critical; you need to be sure your consumer did not enter their info improperly.

Users need to provide their identification, commonly referred to as a token, along with the regular username and password when using the two-factor authentication.

Credit Bureau-Based Authentication

In the credit Bureau- based authentication, data from one or more of the credit bureaus are collected. The data involves name, address, and social security numbers. These are an important part of customer verification.

Credit-based authentication establishes a certain match of customers without jeopardizing the data for business benefit. However, for young people and new immigrants with thin credit files, it might not match.

Database Methods

Database ID techniques help check an individual’s identity card using information from many sources. Since the method helps assess the overall risk for the user, there is no need for manual reviews. Due to the prevalence of fictitious online identities, this method’s biggest drawback is that it doesn’t guarantee that the person supplying the information is also the one carrying out the transaction.

Online Verification

Artificial intelligence, machine learning, and human assessment are a few methods used in online verification to establish whether a government-issued ID belongs to the users. This verification technique often asks users to upload a photo of themselves holding an ID to confirm that the person on the ID is the same. Online verification is highly secured and is now followed by every other website. Still, some users find having to provide a photo of their face and ID to be a hassle or an invasion of privacy.

Biometric Verification

Based on bodily traits, biometrics helps in identifying and authenticating people. Facial recognition, iris, voice recognition, retina scanning, and fingerprinting are all examples of biometric technology. Customers who use these techniques will find them quite convenient because there are no passwords to remember or questions to respond to.

Using the Best Digital Identity Verification Service

It is best to connect with professionals to make the best use of electronic verification identification through modern tools. MIMOIQ is the leading company that deals with background checks and identity verification for NDFC, banks, and e-commerce companies. With the nationwide coverage, the company uses professional and agile technology, including geo-tagging, online data verification, and others

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How is Customer Profile Validation/Field Verification done in the Banking and Finance Industry?

Customer Profile Validation 2

How is Customer Profile Validation/Field Verification done in the Banking and Finance Industry?

There has been a massive change in customer onboarding and field verification processes in the past few years. Customer profile validation is an important part of easy onboarding and ensures the customer has a clean profile. Also called Customer Due Diligence, it is the procedure for gathering and confirming customer information. It includes the client’s name, address, and other private information.

When creating a business partnership, companies must perform CDD or field verification. For instance, a bank or trading platform might need to look up the person’s passport before allowing a consumer to open an account and make a deposit. In this article, we will check how profile validation/field verification is performed in the banking industry. But before that, let us check on customer profile validation. 

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What is Customer Profile Validation?

The bank performs credit card, KYC, and retail asset product validation. It is the critical stage of the product development process.  

The process helps to examine customer problems, the target market, and the banking product. After the validation process, the product can be iterated upon to discover the ideal market fit. Additionally, validation links the product with potential customers and paves the way for developing useful items consumers desire and need. These products include personal loans, auto loans, business loans, education loans, commercial vehicle loans, loans secured by real estate or mortgages, and home loans. 

What is Field Verification?

A vital step in a financial institution’s risk and credit approval procedure is field verification, also referred as contact point verification (CPV), background verification (BV), or field verification (FV). It enables the independent verification of important details about current or potential customers through in-person visits and other necessary due diligence procedures before establishing a banking or lending relationship.

When does the Customer Profile Validation take place?

The process of field verification should happen as early as possible in the banking system before a product team spends a lot of time and money developing a new product, of course. Your theory doesn’t need to be accurate. It only needs to be specific enough for you to know who you might want to talk to, what difficulties they could be having, and how your product might be able to help. 

Steps for Customer Profile Validation/Field Verification

Since we have covered what customer profile validation means and why it is important, let us check the steps involved in doing the job perfectly. 

Verifying the Customer

The first step in customer due diligence is gathering basic details about the client. Whether this customer is an individual or a business will determine the necessary list of data.

Confirming a person

Depending on the jurisdiction, you may need other details, but the following provides a standard starting point for identifying people:

Verifying the company

Field verification isn’t limited to customers only; banks also need to do company verification. Businesses must ask for and confirm specific information before partnering with other organizations. While the detailed list can vary between jurisdictions, the following is a common starting point:

The objective of taking these steps is to learn about the company’s beneficial owners. These people control over 25% of the corporation, directly or indirectly, or through other means. It is important to verify beneficial owners after being found.

Banks usually demand certified copies of the paperwork confirming the company’s legal foundation and the records showing all shareholders before lending over the loan or opening an account.

Choosing the right Customer Profile Validation Track

Banks can select between regular, enhanced, and simplified due diligence depending on the customer. For instance, a bank can still onboard a customer if it knows they are a public official (a PEP), but an extra check is required.

Ensuring Security when Having Profile Validation

Fraudsters have been known to send legitimate documents and even dark net selfies. Since there hasn’t been any document tampering in this instance, even the most trustworthy verification systems won’t find anything odd. Businesses can add a second facial biometric check-called liveness to prevent thieves from onboarding clients remotely. This check guarantees that the identity of the genuine document holder is verified.

Things to Remember in the Customer Profile Validation Process Conducted

Let us check some things the individual should know while conducting customer profile validation:

Mandatory

Mark the field under “Mandatory,” preventing it from being left empty. A star (*) symbol will appear next to the field name and any required fields. Incomplete “mandatory” fields prevent managers of content from saving entries.

Uniqueness

Unique marking helps in preventing the duplication of the content in the document. The validator will ask the user to alter the duplicate value each time they enter a previously entered value into a field that is meant to be unique.

Number of characters

Setting up the character restriction will ensure that users only enter the text that fits inside the field’s maximum or minimum character limit. For instance, if you wish to add a “Password” field to your website, you should specify the limit for the cell. The number of characters validation criterion is useful in this situation.

Types of Customer Profile Validation

Also known as data validation, different procedures ensure all the data included is accurate. Some of the types of data validation are:

Data Type Check

In this type, it is checked if the right data type is included in the document. If so, the system should reject any data that includes additional characters, such as letters or special symbols. A field, for instance, might only accept numerical information.

Code Check 2

A code check verifies that a field is chosen from an acceptable list of values or that it adheres to specific formatting guidelines. For instance, comparing a postal code to a list of legitimate codes makes it simpler to confirm if it is valid. Another element is the country code.

Format Check

Numerous data kinds adhere to a predetermined format. Date columns with a set format, such as “YYYY-MM-DD” or “DD-MM-YYYY,” are frequent use cases. Maintaining consistency over time and across data is made easier by a data validation process that ensures dates are formatted correctly.

Check for Consistency

A logical check verifies that the data entered is logically consistent. An illustration is determining whether the delivery date for a package is later than the shipment date.

How MIMOIQ is providing profile validation services all over India to NBFC and banks

MIMOIQ is the leading on-demand customer validation and last-mile delivery service in India. We undertake a complete tech-enabled customer validation service, concentrating on different cities from Tier 1 to Tier 4.


To ensure data validity, we employ skilled task associates and real-time monitoring technology, including geo-tagging, quality management, and real-time data transfer. Our service is not limited to customer profile verification but we offer document collection and verification services to NDFC and top banks in India.

Conclusion

The banking industry keeps updating its data on customers to ensure there is no fraudulent activity in the process. KYC, or customer profile validation, is now part of the customer onboarding process by banks. If you are entering the banking industry or financial services, then learning about field verification is a part of your job.

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How MIMOIQ is helping Hinduja Leyland Finance to scale up their Operation-Process.

How MIMOIQ is helping Hinduja Leyland Finance to scale up their Operation-Process.

Here is an example of the tasks and processes that MIMOIQ executes for Hinduja Leyland Finance: Hinduja Leyland Finance offers easy financing options or car loans to customers who are looking to purchase a vehicle.

About Hinduja Leyland Finance

Hinduja Leyland Finance Limited offers loans to customers for commercial and personal vehicles including tractors, cars, and multi-utility vehicles in India. It was incorporated on November 12, 2008, and finances a wide range of commercial and personal vehicles in the primary as well as the secondary market of used vehicles. These include medium and heavy commercial vehicles (“MHCVs”), light commercial vehicles (“LCVs”), small commercial vehicles (“SCVs”), cars, multi-utility vehicles, three-wheelers, and two-wheelers. 

HLF’s vehicle finance business has a diversified customer base comprising of First Time Buyers, Captive Users, Retail Operators, Strategic and Large Fleet Owners, Small Truck Owners, and self-employed individuals, who are largely based in urban and semi-urban locations. HLF also finances tractors and construction equipment and provides loans against property. In September 2015, HLF launched their housing finance business through its wholly-owned subsidiary, Hinduja Housing Finance Limited, which focuses on providing finance for affordable housing loans. 

Challenges faced by Hinduja Leyland Finance in recovery of loan amount after the car has been picked up.

There could be several reasons for the scenarios mentioned below :  

MIMOIQ assists Hinduja Leyland Finance to overcome these challenges by providing and executing a comprehensive audit process for the identification of the vehicle and recovery of loan amount. This task is made easy with the help of their vast network of field officers equipped with cutting-edge technologies. 

 

How is MIMOIQ helping Hinduja Motor Finance achieve their goals?

If a customer avails a car loan from Hinduja Motors Finance and a situation arises where the customer is unable to pay his/her installments for two consecutive months, the car is picked up and sent to a car yard. Our field officers are then activated via the robust MIMOIQ mobile app powered by MIMOIQ’s software solution, TraQSuite. The field officer assigned the task with the data provided by the Hinduja team visits the car yard to verify whether the vehicle is indeed the same vehicle that was registered under that particular loan. This is done by clicking pictures, verifying chassis numbers, vehicle registrations, and also matching the documents available at the yard with the data that the field officer possesses. Once the vehicle has been identified, the field officer then reports back to the client with the required data.

Nationwide coverage with skilled field officers

We create long-term value for the Hinduja Motor Finance Group with our cutting-edge technology and a ground presence of 14000+ field officers. MIMO’s professional field officers are equipped with agile technology that ensures data authenticity, which includes geotagging, negative monitoring, quality management, and real-time data delivery—a robust mix of services and tech to provide an organization with comprehensive constructs required to execute any activity related to audit surveys that include document verification, asset identification, data authentication, and real-time reporting. 

Streamlining the Asset Audit Process

The asset audit process for Hinduja Motor Finance is deconstructed into 3 easy steps by MIMO that includes

Asset Identification

This includes verifying and matching the data provided by the client. 

Data Authentication

This includes verifying all document-related data and authenticating the information received by the client. 

Real-time reporting

Instant updates regarding any development regarding a particular task or activity. 

Reduction in Turn Around Time (TAT):

A vast network of field officers across the country ensures reduction in TAT for any task assigned by the client. With MIMO’s ever-growing army of field verification associates, multiple tasks can be assigned, and multiple visits can be executed within a short period of time. 

How can this process be used to help other brands?

Organizations with similar standard operating processes (SOPs) can avail of MIMO’s software solutions for Asset and Inventory management, streamlining of asset audit processes, seamless data integration and verification, and the utilization of highly scalable, portable, and easily integrable automated processes.

We create long-term value for organizations with our cutting-edge technology and a ground presence of 14000+ field officers. MIMO’s vast network of professional field officers equipped with agile technologies enables a highly effective and efficient mix of skilled associates and state-of-the art tech which ensures that tasks are completed within a short period of time. 

Can CIBIL Score affect your Job Prospects?

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Can CIBIL Score affect your Job Prospects?

The credit score is a three-digit numeric number representing a person’s credit history in India. This rating is based on an individual’s credit payment history across loan kinds and credit institutions over a set period of time, as recorded in the CIR. Credit-scoring organizations also notes a person’s payments, late payments, loan terms, and other factors. 

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Can a person's credit score have an impact on their job prospects?

This practice cannot be guaranteed because certain firms from other industries may examine your CIBIL score and credit record before shortlisting you for an interview. Many firms have begun to focus on an individual’s financial health in order to evaluate numerous human traits such as reliability and honesty, as time has passed. 

What Is A CIBIL Score and Why is It Important for Job Seekers?

The CIBIL score is a three-digit figure that ranges from 300 to 900 and is used to offer a summary of your loan and credit card payment history. This report outlines your loan and credit transactions with each bank and financial institution during a specific time period. Simply explained, your CIR is your credit report, and your CIBIL score is the credit ranking you receive based on your CIR’s performance. Your CIBIL score is a good indicator of your financial situation.

Although the CIBIL score’s primary function is to show your credit worthiness, it also aids in determining how financially responsible a job applicant is. Employers used to check a candidate’s CIBIL score only when he or she applied for certain jobs or profiles, but now practically every major private and public employer checks a candidate’s CIBIL score for all types of job openings. 

What factors do companies consider when reviewing credit check reports?

In this scenario, it’s important to analyze the employer’s perspective in order to properly understand why CIBIL scores are scrutinized before employing people. The following are some of the most common explanations: 

Checking Your Background

A background employment check is one of the legitimate reasons for investigating your credit record or score. A person with a poor CIBIL score, for example, may be perceived as reckless, and his or her talents may be seriously questioned. Companies are known to be hesitant to hire someone with a criminal past; in the near future, an individual’s severely poor credit score may have an impact on his or her career opportunities. As a result, poor credit and employment checks are intimately linked. 

Bad Characteristics Analysis

Would you trust someone with a low CIBIL score? Such a person might not be considered a trustworthy employee candidate, and his or her honesty would be severely scrutinized. The employer’s point of view functions and concerns a calm workplace atmosphere in this circumstance. 

 

In any instance, if the firm policy states that they will not hire anyone with a terrible credit record or a credit score below 650, even the most qualified individuals will be excluded from consideration. 

High Debt Trap Hampers Performance

Focusing on work becomes tough for someone who has a large debt hanging over his head. Employers who are keen on examining a person’s CIBIL score are fully aware of this reality. Financial troubles have a significant influence on work life, and they can completely derail your ability to deliver the exact outcomes that the employer requires. 

Are CIBIL scores checked by all employers and sectors?

Analyzing a person’s credit record is a relatively recent trend in India. Although it is not widely used, it is gradually becoming so in several industries. Currently, only senior-level interviews in the financial and IT sectors are used to test the CIBIL report. What may employers see on a credit check, you might wonder. Employers attempt to obtain a detailed understanding of the candidate’s financial transactions and credit management skills; thus, the response should be yes. 

A thorough examination of loans and payment patterns tells a great deal about a person’s nature. There are significant rumors that in the next years, all corporations will require candidates to submit their credit ratings as part of the interview requirements. 

What can one do in this situation?

It’s worth noting that the RBI has issued rules indicating that credit reports kept by businesses like CIBIL can only be accessed by banks and other financial institutions. Furthermore, inquiries from other businesses or groups are not considered. As a result, the need to present a CIBIL report in order to secure work is solely at the discretion of the firm giving the position. 

Is it possible to acquire a job with negative credit?

If you’re preparing to apply for a job, the first thing you should do is to perform a credit check and obtain reports to make sure there are no red flags. There are a few things you should keep in mind to ensure this: 

Repayment History

It is important to ensure that one’s loan/credit card payments are consistent and made on time. This is a major determinant of your credit score and report. Verify that your report contains no payment delays or non-payment penalty. 

Borrowing in Moderation

Most individuals aren’t aware of this, however borrowing excessively lowers your CIBIL score. If you have taken a large loan or overused your credit card to the point that your limit is almost surpassed, your credit score may suffer as a result. As a result, it is critical to limit credit usage.

Credit mix

To maintain a strong CIBIL score, an individual’s credit history should include a mix of secured and unsecured loans. If your credit record mainly contains unsecured loans, it may have a negative impact on your credit score.

Loan Requested or Accepted

It’s important to understand that when you seek a loan, a financial institution or bank may request your credit report. As a result, making too many inquiries in a short period of time may lower your score. If you’ve been turned down for a loan or a credit card, wait a long time before applying with another bank.

Resolve Conflict

There may be occasions when, owing to a communication mistake, erroneous information is provided to CIBIL, resulting in a negative impact on your report. As a result, a person should double-check his or her report to ensure that the correct information is being copied. Additionally, to avoid any type of dispute or quarrel, strive to bring it to the notice of CIBIL while also informing your bank of any mishap.

It’s a good idea to monitor your credit report routine. This would provide an opportunity to guarantee that your credit reports reflect well and, as a result, ensure that you do not miss out on future job prospects. 

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Top 10 Questions regarding ‘Criminal Record Checks’

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Top 10 Questions regarding ‘Criminal Record Checks’

There are a number of factors to consider before recruiting a new employee for your firm. While skills, experience, and attitude should always be taken into account, it’s also critical that you conduct a criminal background check on your possible new hire. A criminal records check is part of the thorough background investigation that takes place before an applicant is hired. It checks numerous records available in the public domain to uncover the candidate’s criminal past, if any.

About 52% of businesses claimed they run criminal background checks to ensure that careless hiring is avoided. Surprisingly, in some places of India, criminal record checks indicated a 75 percent failure rate of candidates.

Employers all over the world include criminal background check questions in their job applications to verify the applicants’ criminal records. During the employment process, a criminal background check of potential hires aids companies in assessing job candidates’ antecedents. 

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Here are a few questions you should know the answers to when conducting a Criminal Records Check :

Why is it necessary to run a criminal background check?

To provide a truly secure workplace devoid of criminal intent, a thorough criminal records check becomes vitally necessary. With a criminal background check, you can be sure you’re hiring people with a clean record. This also involves searching the Litigate database. A litigation database check determines whether a candidate’s name appears in any proprietary or public database, such as a civil lawsuit database, criminal databases, and/or regulatory compliance database. Both Indian and international databases can be searched to see if the candidate has any ties to organized crime or has been referenced in any legal proceedings. When a competent professional agency does not do a criminal records check, such offenses can cause irreparable damage to a company’s reputation. According to a study, discrepancies linked to criminal records and references accounted for 19.5 percent of all discrepancies in India in 2016. 

To whom should we run a criminal background check?

Every new employee should undergo a criminal background check to ensure that no criminals access your organization. A single inconsistency can have a negative influence on your workplace’s safety, motivation, and brand reputation. A criminal background check is required regardless of the hiring level! 

Are there any regulations governing the checking of criminal records?

In India, there is no law specifically dealing with criminal records or background checks. However, for conducting criminal records checks, the Indian Contract Act, Indian Penal Code, and Information Technology Acts of 2000 and 2005 are often used as benchmarks. Companies that fail to keep personal data obtained on employees confidential may face penalties under the Credit Information Companies (Regulation) Act of 2005.

What databases can I use to look for criminal records?

Litigation-related information can also be found via the National Crime Records Bureau and the CBI’s Most Wanted Lists, in addition to district magistrate, state, and Supreme Court public records. The list of defaulters can be found in databases maintained by SEBI, RBI, the Registrar of Companies, and the Central Vigilance Committee’s list of corrupt officials.

How do I do a criminal background check?

It’s critical to seek advice from a reputable firm with access to indexed criminal records and litigation databases. It is critical to inform the candidate that a criminal records check will be conducted and secure his or her written consent before proceeding. In most cases, employers consult with background check companies to do thorough criminal background checks! 

What methods do background check businesses use to search for criminal records?

Companies that conduct background checks often scan a range of sources, including local, state, and federal databases, as needed. While there are numerous sources available, the ones chosen will be determined by the exact searches that your prospective employer has requested. 

 

One of the most prominent sources for criminal and offense history searches is state court records. While some municipal courts may make their documents searchable online, around 30% of courthouses require direct access in person. In order to assist in-person courthouse record searches in these jurisdictions, background check organizations execute real-time criminal records searches and maintain a network of court runners. As you might expect, such in-person searches take time, but they allow screening companies to get the most accurate and up-to-date information from the court. 

Is it possible to suspend an employee based on a criminal background check?

In India, if a government employee has spent 48 hours or more in police custody, he or she will be automatically suspended. Any offence, including dowry killing allegations, might lead to such detention. Disciplinary committees and policies are established by private companies. After evaluating each case, they can decide on a course of action.

What should you do if you come upon anything negative?

One of the most basic steps in recruiting the best individuals is to run a criminal background check. After a thorough investigation of the applicant’s background, a hiring decision should be made. Before making a hiring choice, it’s a good idea to offer the employee an opportunity to explain the negative finding.

How can the HR manager confirm that the criminal background check on the job application is accurate?

The greatest criminal background checks are those that are accurate, thorough, quick, and obtained legally. The inclusion of criminal background check questions in the job application is the first step in conducting a complete criminal record check.

 

The checks can take a long time, cost a lot of money, and necessitate a lot of diligence. For interstate and international hires, the problems multiply. The HR manager should not let any financial or time restrictions allow the criminal background records check process to be shortened. 

 

What are the rights of employees/applicants?

The criminal record check report received by the firm may be incomplete or erroneous due to the constraints inherent in the process. To protect the rights of employees/applicants, the law compels employers to give employees/applicants the option to present additional information to substantiate the report’s incompleteness or inaccuracy. 

 

Individuals should be given a copy of the report and given enough time to respond with the requested additional information in the interest of fairness. If the people fail to provide the required information within the specified time frame, or if the information provided is insufficiently persuasive, the company might begin an adverse action procedure while keeping the individual informed. Individuals will then need to seek the respective judicial authorities for dispute resolution if they have any further grievances. 

 

Is there a limit to how far back criminal record checks can go?

Employers can decide how far back they want the search to go, with seven years being the most popular option. Other options include ten years and “unlimited,” which looks for all reasonably available information. After the search is completed, the records that are shown in the report will be determined by how far back the search was conducted as well as any applicable legal constraints. Background check businesses can record criminal convictions indefinitely in most jurisdictions; however, certain states limit the reporting of convictions to seven years.

 

A number of factors are considered when determining whether a record is within the seven-year timeframe, including the date of conviction, release, or parole. Many screening businesses examine these similar variables, as well as periods of probation when deciding whether to publish a conviction record that can legally be reported indefinitely but the customer has requested a fixed (e.g., seven-year) time limit. 

 

In terms of non-conviction, most background check agencies are unable to report anything older than seven years (such as non-pending records of arrest, criminal case dismissals, etc.). Non-convictions, on the other hand, are not required to be reported in a few states.

Conclusion:

A criminal record check allows you to make an informed decision regarding a candidate’s appropriateness and fit for your organization. Even though a conviction does not automatically disqualify a candidate, you will be in the best position to determine whether their criminal history poses an unreasonable risk to your organization. 

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How do Employers verify Education Records of Applicants for Employment: Best Practices

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How do Employers verify Education Records of Applicants for Employment: Best Practices

One of the most crucial components of background screening is the education verification process. Regardless of whether they work in a blue-collar or white-collar environment, today’s workforce requires some type of educational qualification. Companies may wish to trust an applicant’s educational qualifications based on the appearance of their documents, which is understandable. However, it is critical to verify any educational claims made by the candidate legitimately. 

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Market conditions are growing increasingly difficult, prompting people to use all methods necessary to find work. It has been discovered that a substantial number of job applicants are lying about their qualifications in order to seem suitable prospects. Unethical practices such as degree forgery, bogus institutes, and deceptive claims are difficult to detect, necessitating background checks. Every year, India generates between 2 and 2.5 million graduates. With such a large number of degree holders, having strict education check regulations becomes even more vital. 

What is an Educational Background Check?

An education background check verifies an applicant’s statements about their schooling. Their attendance and degrees acquired at high schools, colleges, and vocational schools are verified through this process.

 

Thousands of people may be interested in a great job opportunity. While some are deserving, others can make up a few areas of their resume to fit in. Employers can use background checks to verify a candidate’s training, certifications, and academic history. That way, they’ll be able to spot any anomalies in the application and take appropriate action. 

According to SHRM (Society for Human Resource Management), 69 percent of employers investigate candidates' criminal history

Thousands of people may be interested in a great job opportunity. While some are deserving, others can make up a few areas of their resume to fit in. Employers can use background checks to verify a candidate’s training, certifications, and academic history. That way, they’ll be able to spot any anomalies in the application and take appropriate action. 

The following are the motivations for conducting an education background check:

An education background check verifies an applicant’s statements about their schooling. Their attendance and degrees acquired at high schools, colleges, and vocational schools are verified through this process.

Identifying knowledge gaps against job requirements:

The people you employ must be qualified for the position for which they are applying. A thorough examination of the candidate’s educational background offers information about the subjects they studied and their relevance to the post.

Protecting against false degrees and diplomas:

Diploma mills, which provide candidates with phony degrees, are on the rise. These organizations provide forged certificates in exchange for money, resulting in educational gaps. These organizations are unaffiliated with any reputable organization or government agency. Rather, they collaborate with independent organizations whose curriculum and standards do not conform to the legally mandated standard. 

Verify the authenticity and usefulness of foreign degrees:

Students are increasingly seeking education in other countries. It’s possible that the curriculum in those countries doesn’t exactly fit the job description. Furthermore, as part of the education verification process, the legitimacy of international educational institutions and the worth of their degrees must be confirmed. 

How do Employers verify Educational Background of prospects?

Education verification of degrees and diplomas is mainly done in the institutions’ in-house offices. Third-party education check services are also used by companies and institutions because they have their own proprietary databases for confirming the individual’s claims. While conducting education verification, a number of parameters must be checked and validated. 

Verifying the name and registration number:

This is essentially an identification verification. By comparing the candidate’s name and roll number to official institute records, it is possible to determine whether the applicant genuinely attended the university that is being claimed.

Verifying course information:

This education verification parameter is crucial since it establishes a direct link between the applicant’s education and the employment role being offered. This entails generating a list of all the subjects the candidate has taken and determining their relevance to the job. 

Graduation year:

Because youthful applicants are increasingly sought after by employers, many candidates fake their graduation dates. By contacting the institution provided by the candidate, education verification of graduation records can be simply acquired. 

Graduation status:

This essentially verifies the candidate’s quality. Businesses frequently do not prefer candidates with lower grades or drop years. The job’s nature may necessitate applicants with a high level of expertise and knowledge. Candidates may hide their drop years or mislead about their grades. To achieve high-quality recruiting, such inconsistencies should be identified during education verification.

Whether the institution has been deemed fake by regulatory bodies:

As previously stated, forgeries and diploma mills are on the rise. Verifying the educational institute’s legitimacy can assist protect the company from candidates from questionable institutions. This can be accomplished by comparing the institution’s information to that provided by regulating authorities such as the UGC.

Few methods that employers use to verify education records of individuals:

Collaborating with a third-party background check company

Employers’ preferred method of verifying an applicant’s education is to work with a third-party background check company. They can verify an applicant’s schooling records in a fraction of the time that it would take an employer to do by themselves, and they can provide verified information to the employers in as little as a few hours. They can also confirm the applicant’s claimed educational background.

The DIY approach

If an employer does not use a verification provider, education verification can be done manually by the HR department. Contacting the university’s registrar, providing details about the prospective employee, and requesting verification would be part of this DIY process. 

A few of the best practices for conducting educational background checks:

Written Disclosure: Employers must notify candidates in writing that they will perform background checks. 

Consent: Employers must seek each applicant’s authorization before performing background checks through third-party providers. 

Result sharing: The employer must share the results of the background check with the applicant and notify them of their rights and next steps when the vendor completes the background check. 

Following steps in the adverse-effects procedure: If an employer learns any negative information that may have an impact on their employment decisions, they must follow the adverse-action procedure. For example, if you discover a discrepancy after doing a background check and decide not to hire the individual, you must send the candidate or employee a final adverse action notice. 

Anti-discrimination regulations: Employers must abide by their country’s anti-discrimination laws. 

Equality: Conduct a background check on every applicant, regardless of race, ethnicity, color, gender, or other ascribed qualities. 

Following local laws: You must follow local laws based on your hiring location. 

How can MIMO help?

By partnering with a third-party background screening company, you will be able to receive all the information you need quickly. Working with a reputable background check firm will save you time and money while also ensuring that you remain compliant in the customer screening process. 

The simple truth is that recruiting the best personnel is a rigorous competition, and you must be at the top of your game to attract and keep the best. Making the right hiring decisions will have a significant influence on your business, resulting in higher productivity. MIMO offers all-inclusive background check services with a focus on compliance adherence to provide you with the most reliable and up-to-date details. 

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