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5 Common Mistakes in Background Screening and How to Avoid Them

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Background Screning

5 Common Mistakes in Background Screening and How to Avoid Them

The mere notion of mistakes in background checks sends shivers down the spines of most HR managers. A mistake in personnel screening can have serious implications, ranging from disciplinary action to the loss of a potential recruit. Unfortunately, you won’t be able to protect yourself by omitting any job background checks. A bad hiring can expose your company to theft, lost time, and excessive turnover expenses. 

 

Background Screening is an absolute must. As a result, you must use caution when you conduct such checks. Fortunately, the majority of mistakes in background screening are quite simple to prevent. 

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Here are some of the most typical mistakes made during employment screening:

You Don't Have a Screening Policy That Is Consistent

Many errors in background screening may be traced back to one fundamental mistake: 

You took a decision that may be considered discriminatory. In many situations, it’s just an issue of inconsistent procedures. 

 

For e.g.: You may have run a credit check on one accounting applicant but not the other. Perhaps you ran a thorough background check on one candidate while settling for a short criminal report on another. It makes no difference how reasonable your reasoning is. When you subject various candidates to different standards, it always looks bad 

The Solution: Set a standard and stick to it.

Determine what information about a candidate for a given position is absolutely important to know. Do you have a criminal record? What is your credit score? Is there a cultural fit? 

 

Then devise a formal process for vetting each and every candidate in the same manner. Different methods might be established for various roles. However, if two candidates are seeking the same position, you should ensure that they are being reviewed using the same criteria. 

You don't allow applicants to correct background screening errors.

It’s easy to treat a background check report as a yes-or-no question when you’re in a hurry to make a hiring choice. Is the applicant’s record free of blemishes? If the answer is no, they’re out. If yes, they’re in. 

Pre-employment background checks, however, cannot disclose the whole story. 

The Solution: Provide applicants with an opportunity to reply to their screening results.

Asking otherwise potential prospects if they can explain a blemish on their record is always a good idea. Naturally, this adds to your HR manager’s workload. In reality, because follow-up takes time, failing to ask questions is probably a typical oversight. 

You Failed to Get Permission

Before performing background screening, you must get written authorization. This may seem too apparent to include among the most common background screening errors, but it does happen. 

The Solution: Ensure that the screening process cannot begin until your prospective employee gives written consent.

Asking for too much

Few employers are so keen to safeguard their company that they perform every background check they can think of. Imagine being pulled over for speeding and being asked for your driver’s license, registration, college transcript, work history, and three-character references. You’d most likely get defensive. You could also consider it a violation of your privacy. The majority of the documents had nothing to do with the officer. 

 

If you ask to view your credit report and driving record, a graphic designer is likely to feel the same way. It’s like digging into someone’s personal life for information that has nothing to do with the candidate’s potential to serve your organization.

The Solution: Only look at records that are relevant to the position—no more, no less.

Take a step back and consider what you truly need to know about a prospect before you can trust them with your organization.

Conducting Social Media research personally

Of course, one of the most typical mistakes in background screening would be using social media. Is there any element of modern professionalism that hasn’t been impacted by social media? Many companies, understandably, use social media to assess candidates for cultural fit. It’s reasonable, but it’s also inconvenient. Why? 

 

Because social media has a lot of information you don’t want to know the information you couldn’t lawfully question in an interview. You could find out about a candidate’s age, religion, sexual orientation, or political views. You may learn whether they have children or if they’ve had any recent health problems. Anyone would have a hard time proving you discriminated against them based on this information. However, as a general rule, it’s preferable to stay away from acquiring this information while making recruiting decisions. 

The Solution: For cultural fit tests, use a professional employment background screening agency.

An employment screening agency can assess a potential hire’s character objectively. They can give data that helps you to make informed human capital decisions while concealing information that could lead to unconscious prejudice. Furthermore, when it comes to human capital due diligence, a professional background screening business is likely to be more experienced. It is, after all, what they do on a daily basis. They understand what to search for, where to look for it, and how to interpret the information. 

Professionals should handle social media screening and other cultural fit studies. 

How can MIMO help?

By partnering with a third-party background screening company, you will be able to receive all the information you need quickly. Working with a reputable background check firm will save you time and money while also ensuring that you remain compliant in the customer screening process. 

 

The simple truth is that recruiting the best personnel is a rigorous competition, and you must be at the top of your game to attract and keep the best. Making the right hiring decisions will have a significant influence on your business, resulting in higher productivity. MIMO offers all-inclusive background check services with a focus on compliance adherence to provide you with the most reliable and up-to-date details. 

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How Technology is Revolutionizing the Employee Screening Process

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How Technology is Revolutionizing the Employee Screening Process

Is it necessary to digitize personnel records? If that’s the case, how can it be of assistance?

Digitalization of data may be extremely beneficial in one area, namely conducting background checks on prospective workers. According to a recent poll done by EY, organizations may use technology-driven tools and solutions to complete employee screening in the wake of the Covid-19 epidemic and shutdown.

An online poll was used to interview top executives from HR departments around the firm. According to the findings, 68% of respondents had difficulty conducting background checks during the lockdown. 

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Technology has influenced nearly every aspect of our lives today, so it’s no wonder that it’s changed the way employee screening is conducted. The speed with which background screening can be conducted is one of the most important effects of technology. What used to take days, weeks, or even months to properly examine may now be found practically immediately. 

 

Individuals, small companies, and others who would have found the processing time and expenses prohibitive in the not-too-distant past now have the capacity to perform simple employee screenings thanks to technological advancements. 

Background Verification Benefits from the Technological Revolution

A HR department’s major job is to find and hire qualified and dependable employees for the firm. Employee Screening has been totally transformed by modern technology, making the process of recruiting new employees far less labor-intensive. If a recruiter begins reviewing a large number of applications and then verifies the given information, it may quickly become a tedious and time-consuming process, causing them to overlook a suitable applicant. So, by incorporating cutting-edge technology into the recruiting process, a firm may not only improve its efficiency but also save a significant amount of time. 

AI and Machine Learning

Employee Screening has been reimagined thanks to artificial intelligence (AI) and machine learning. The advanced algorithms can scour a much bigger dataset for links that can be used to piece together a coherent background report from sources all around the country and the world. 

 

Machine learning lets the computer “learn” as new information is absorbed, and AI can detect trends and patterns. The algorithms can then take the massive amount of data, put it into pre-defined data points, and spew out results that are simple to read and comprehend. 

 

People-oriented research has nearly vanished from the employee background screening process, leaving people free to decide how information should be presented and used rather than sifting through countless databases in search of answers. 

Predictive Technology

Employee screening using predictive technology is a cutting-edge use of technology that has been available for a long. The underlying idea is that by combining AI and machine learning, a person’s background knowledge may be used to generate reasonably accurate predictions about future behavior. 

 

The programme, which comes in a variety of flavours, detects potentially dangerous behaviour and assesses the risk it poses in various circumstances. For example, the predictive analysis for someone looking into a possible child care provider will differ from someone looking into the same individual as a potential manufacturing machine operator. 

 

Concerns about bias and accuracy have fueled opposition to predictive technology. Despite the fact that firms selling predictive technology describe it as nothing more than a tool to warn potential employers to potential problems, the potential for abuse in how the “predictions” are used still exists. Time and technology, on the other hand, march on, and predictive technology appears to be here to stay. 

Being technologically responsible

Data possesses enormous power; therefore, data privacy is a serious concern. In this sector, digitization comes with the duty of keeping user data secure and safe. As background verification rules and demands change, it becomes an inherent duty of service providers to handle this data appropriately, and all firms in this area must take this seriously. As a result, our area requires robust regulations, data security procedures, and adherence to worldwide norms. 

 

In the verification space, technology’s importance will only grow. Background data intelligence will help employers easily identify genuine candidates and hire employees with proven backgrounds of identity, profile, and reputation as more government bodies, educational institutes, and businesses move toward digitizing their databases and AI-technology becomes more intuitive with machine learning.

 

It may be argued that cutting-edge technology such as Artificial Intelligence and Machine Learning will help analysts replicate their cognitive processes by assisting them in identifying connections, deciphering their meaning, and raising red flags as needed. Data may be gathered from a variety of places online, including social media, blacklists, negative media, court records, and other internet platforms. 

 

This is the era when technology is dictating the process of employment background checks and how they should be used. So, like every other industry that technology has transformed, background screening will experience a transformation, although for the better, thanks to the tremendous power of technology! 

How can MIMO help?

With the latest technology in operation, MIMO’s background screening services can be used to perform verification quickly and easily by organizations. Companies need to send a request to MIMO for a background check and they can receive all relevant records without delay. This will help you save a lot of time, which you can then utilize for more productive tasks. 

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How Motor Vehicle Record Background Check can assist your organization on a safe journey?

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How Motor Vehicle Record Background Check can assist your organization on a safe journey?

Is it necessary for your staff to utilize vehicles in order to do their jobs?

If you answered yes, you must make sure that anyone driving on your behalf has a clean driving record. To do so, you must conduct annual motor vehicle record (MVR) checks on all of your drivers. 

Unsuitable drivers can be removed from your payroll, saving you time, stress, and money.

But what is a motor vehicle record? 

Let’s Find Out. 

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What Is Motor Vehicle Record Driving Record?

An MVR, or motor vehicle record check, is a record of a person’s driving history. Simply told, it refers to the pertinent information regarding a person’s driving history, such as license class, endorsements, restrictions, standing, suspensions, and expirations. 

 

Furthermore, while driving, a motor vehicle record includes tickets, traffic offences, and criminal convictions. Let us explore why an MVR is important for a company. 

Why Are Motor Vehicle Record Checks Important?

Wondering how a motor vehicle record check can benefit your company and those others on the road?

Here are a few reasons to convince you: 

Brand protection

When it comes to brand reputation management, you must always be alert. Swift and preventive capabilities are critical for protecting your company’s hard-won brand reputation and image. 


Your management team can stay one step ahead of any potential damage to your brand image by doing periodic motor vehicle record checks. 

Safety

Above and beyond the other advantages, you have the option of removing a potentially dangerous driver from the road—temporarily or permanently. So, why not use an MVR check to make the roads (and, as a result, the people) safer? 

MVRs provide details on a person’s driving behavior and how they will drive on your behalf. Certain employers think that a person’s personal driving habits have no influence on how they drive a work car. 

Others, on the other hand, believe that if a driver engages in unsafe behavior in their own vehicle, they will do so in the business vehicle as well. Increased traffic violations, avoidable accidents, insurance expenses, and other personal problems may result as a result of this. 

However, you must consider if a person would be more cautious if driving a business vehicle. Or would they be able to flip between several different driving styles and attitudes? We believe it makes perfect sense in this situation. When judging a driver’s record, you must exercise extreme caution. 

What do employers stand to gain with an MVR check?

Employers often use an MVR background check to establish how qualified and responsible an applicant is for a job that requires a lot of driving. Employers hire employees to drive for their firm or organization when they fill a driving role. As a result, the employer will have some responsibility for the driver’s actions behind the wheel. 

 

Hiring a driver with a history of license suspensions or a long list of traffic violations, or whose license does not fit the position’s criteria, is a legal, financial, and public image risk for a company. Employers will look for warning signs that indicate a candidate should not be trusted with a company car or the responsibility of representing their brand on the road. 

 

Is your driver’s license valid, or has it expired, been suspended, or been revoked? Is the driver qualified for the job if it requires a commercial driver’s license or a higher level of licensing class or endorsement? Has the motorist been in a high number of accidents or received a high number of speeding tickets? Has the driver ever been convicted of driving while intoxicated or other offences behind the wheel? 

 

These and other issues can be answered by an MVR check, which gives an employer a complete picture of the candidate and how responsible he or she is as a driver. 

How to conduct an MVR check:

Working with a reputable background check business is the best approach to obtain a candidate’s motor vehicle record. Background screening companies not only know which databases to examine at the Department of Motor Vehicles, but they also comprehend the particular “language” of driving record reports. 

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Why Effective Background Checks for Small Businesses are necessary

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Why Effective Background Checks for Small Businesses are necessary

It is a known fact that small businesses don’t employ as frequently as major corporations. When hiring, each new hire must be a good fit and when you bring a new member of your team on board, you should do so with an adequate amount of information. You’ve worked hard to create your company and make a reputation for yourself. Hiring the incorrect individual might completely demolish all you’ve built. Fortunately, you have the option to do background checks on anyone you are thinking about hiring.  

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So, how can small businesses ensure that they employ the best and most cost-effective background checks?

Create a Background Screening Policy

Creating a standard by which to perform background checks is one of the simplest methods to save money on background checks. Background checks for small business should include: 

  • What information, documents, and authorization will be obtained for all applicants prior to running the background check.
  • How will the background check information be used to make a hiring decision, including assessing criminal records?
  • Which screens will be run in relation to different job functions and levels of security?
  • Where and how the screening information will be retained or destroyed after the screening.
  • How to proceed if the background check results in a no-hire decision.

Working with a Professional Background Check Partner:

Because small businesses do not recruit as frequently as major corporations, it is critical to collaborate with a skilled background screening provider that will be a valuable partner. Here are some other requirements for a reliable background screening partner: 

  • Offering full-service background checks, including data verification.
  • Providing cost-effective and accurate background check solutions, as well as other support to save time and money.

Because every business’s needs are unique, it’s critical to choose a background check provider that’s right for you. Make a list of various background check choices and then select which one is ideal for your company. You can begin with the following checks:

  • Criminal records
  • Driving records
  • Drug test
  • Education records
  • References
  • Past employment records

Now, let us look at some of the reasons that make background checks for small businesses necessary:

Saves time and money

Hiring the incorrect employee as a small business owner can result in not just wasted compensation costs, but also time spent searching for and interviewing fresh prospects. 

 

Most small firms do not have the resources to go through lengthy litigation proceedings as a result of careless hiring, according to research. By properly conducting background check services, you can protect yourself from the unforeseen costs that can arise from non-compliance with legal rules pertaining to background checks.

A fair scrutinization of facts in the resume

As a small business, you want to hire someone who is trustworthy and who will fit in with your team. However, because people frequently lie on their resumes, it is difficult to determine whether the candidate is trustworthy. By conducting a background check, you can completely evaluate all of the information offered by the candidate in the resume, allowing you to make an informed decision. 


Only make a hiring decision after completing a thorough background check on the prospect. This will avoid the embarrassment of hiring the wrong person for your company and will also give you a good sense of whether the candidate is a good fit for your small business or not. 

Keeps your workplace safe and secured for existing employees

It is critical to guarantee that the workplace is a safe and secure place to work when working in a small business’s closely knit work environment. Workplace violence can have a negative impact on the entire working environment in small organizations. 

 

This emphasizes the need of hiring a professional background check service that can assist you in selecting the correct applicant by doing a criminal background check and an identity check to maintain your workplace safe and secure for current employees. 

Keep up with the legal compliance:

Because small firms do not hire as regularly as large enterprises, they may not be up to date on the current background check regulations. However, not knowing the laws can land your business in hot water while doing the checks. As a result, it is critical to seek the assistance of background check professionals to: 

  • Maintain legal compliance, including obtaining written consent from candidates before doing the background check and notifying them if anything unusual is found.
  • Create a uniform background check policy to protect your small business from charges of personal discrimination or intrusion by the individual being investigated.

How can MIMO help?

A professional background check service will provide you with appropriate guidance in selecting the diverse types of checks for the selection of a certain role. 

 

With the latest technology in operation, MIMO’s background screening services can be used to perform verification quickly and easily by small businesses. Businesses need to send a request to MIMO for a background check and they can receive all relevant records without delay. This will help you save a lot of time, which you can then utilize for more productive tasks. 

 

Working with a reputable background check firm will save you time and money while also ensuring that you remain compliant in the customer screening process. 

 

Here at MIMO, we are aware of the high levels of transparency, complex legislation, and laws that the financial sector and other industries must adhere to and comply with. MIMO offers all-inclusive background check services with a focus on protection to provide you with the most reliable and up-to-date details. 

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Role of employee background verification companies in pre-employment screening

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Role of employee background verification companies in pre-employment screening

Background verification, often known as a background check, is an in-depth inquiry into many areas of an employee’s background, such as job history, public (criminal) records, residence verification, and educational qualification. The best Background Verification Companies in India mostly provide pre-employment background checks in India for both large and small businesses. 

 

The most effective Background Check Companies in India serve as third-party agents for businesses and organizations. In India, they primarily conduct pre-employment background checks. Employers in India rely on the resumes supplied by prospective candidates. However, most resumes contain inconsistencies. According to a 2017 AuthBridge poll, one out of every six job seekers lie on their CV. 

 

 

According to an AuthBridge analysis, the number of candidates with false CVs has increased over the last three years. The extent to which bogus resumes are on the rise poses a significant threat to employers. The top verification businesses in the globe have the enormous task of assisting the company in making the right employment decisions. 

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This is why a pre-employment background check in India is such a vital requirement before hiring.

When recruiting, a corporation is constantly at risk because the employer is liable for the activities of the employees. The finest background check businesses in India conduct a complete background check on the candidates, reducing risk. 

 

Candidates having a criminal history will jeopardize the company’s reputation as well as workplace safety. This should act as a motivator for employers to contact the best background verification businesses in India. 

 

 An in-depth pre-employment screening can assist preserve the company’s brand from unfavorable publicity caused by scandalous workers. The top employee background verification companies in India assist employers in selecting the best candidates for the job. 

The top employee background verification companies in India must do thorough research into these key components of the candidate.

Public records:employee background verification

Public records:

such as criminal offences, can be retrieved through courts of law and law enforcement organizations. This will ensure worker safety if a thorough background check is performed. It is also critical that the values of the employee and the organization are compatible with one another.

Educational qualifications:

Educational qualifications:

To check that the applicant’s educational qualifications are authentic, the employer may contact the college/university from which the candidate graduated. The credentials listed on the applicant’s resume are scrutinized. Aside from the qualifications, the employer may also question about the applicant’s overall conduct. 

Work history:

The employer can call the applicant’s prior employer to learn more about his or her work ethic, job role, job performance, length of employment, and overall conduct. 

Address verification:

Address verification:

Most background check organizations deploy a team of investigators to the applicant’s physical location. They may also consult with the applicant’s neighbors to get vital information. If the address turns out to be a forgery, it demonstrates the applicant’s determination to conceal his or her previous identity. 

Advances in digital technology are assisting Employee Background Verification Companies in India.

Aside from the CV, employee background verification companies can check the candidate’s online information. Furthermore, the Government of India has supported the background verification process by creating digital outlets where information is stored. 

 

Almost all information regarding the candidate is available in the Aadhar Verification, from residence address to biometrics. The National Academics Depository (NAD) was established to digitally store academic records. This aids to eliminate fraudulent practices such as faking certificates and marksheets. 

The government’s NSR (national skills register) is the largest database for working professionals. This makes it easy for businesses to verify the information provided by their employees. Because of technological improvements, it is simple for the top background verification businesses in India to collect information online. 

 

Social media is also an essential tool, and background verification companies in India make extensive use of it. This vital technology is used by the world’s best background verification companies to map out valuable information about personnel. Background check businesses can calculate the applicant’s interests, participation, actions, and affiliations. 

Background Verification Process in India

In India, background checks are performed either by the company or by third-party agencies. Large corporations or organizations engage the top employee background verification companies in India to do pre-employment background checks. 

 

Smaller businesses normally undertake the verification themselves with the assistance of an HR team. The employment verification process is determined by the many norms and the type of investigation required. 

A detailed report is supplied to the employer once the background verification company has completed the background verification process completely. After reviewing the complete report, the employer will decide whether or not to hire. In the event of a post-employment verification, the employer will decide whether or not to keep the employee. 

 

The background verification process typically takes 3-10 days; however, it may take longer if the background verification provider wishes to conduct a thorough background check. 

Top 10 Background Verification Companies in India

India is the world’s fastest expanding economy, bringing various firms and industries to the forefront. As a result, this has immediately paved the way for the establishment of a slew of background verification firms in India. 

 

Today, both large and small organizations have recognized the need for an efficient pre-employment background check system in India, which has resulted in companies trying to be the best background verification company in India. Here is our pick of the top 10 Background verification companies in India: 

CFirstCorp

CFirst Corp offers a cost-effective and personalized background check solution via an industry-leading, user-friendly web-based system. They are also an ISO 27001:2013 certified firm.

Corporate Investigation India

Corporate Investigation India provides pre-employment background checks, acknowledging the critical necessity to screen future employees at all levels. Other checks include the verification of white papers/documents, tenant screening, and drug testing. CII operates globally in accordance with the norms and regulations in effect in that jurisdiction.

JustVerified

JustVerified is India's first background verification company with a mobile application and a web-based application, providing clients with a convenient way of authentication and reliability.

The Fourth Force

Fourth Force ranks among the top ten finest background verification firms in India as a professionally managed background verification company with a staff of 100+ educated specialists delivering fair and dependable services in the validation of available information.

Sleuths India

Sleuths India is well-known for providing unrivalled investigation services for individual cases, company cases, debtor concerns, pre-employment and post-employment checks.

IBC

The IBC is run by professionals with vast expertise in the global screening sector. They are also an ISO 9001:2015 and ISO:2015 certified organization.

iCrederity

iCrederity's goal is to provide a standard platform for background verification based on authentic credential analysis that is accessible globally and supported by a strong network.

iChek Services

With over ten years of expertise in pre-employment background checks, iChek has a wealth of industry knowledge.

SecUr Credentials

SecUr Credentials Ltd. is one of India's major background check firms, having pan-India coverage and global operational capabilities.

Prompt Personal

Prompt Personal is one of India's leading HR solutions providers, with over 22 years of expertise.

This is the era where technology is significantly affecting the method of employee background checks and how they can be used. So, like any other industry that technology has transformed, background screening will transform, but for the better, thanks to the immense power of technology. 

 

With the latest technology in operation, MIMO’s employee background screening services can be used to perform verification quickly and easily by organizations. Companies need to send a request to MIMO for a background check and they can receive all relevant records without delay. Working with a reputable background check firm can help save on time and money while also ensuring that the company remains compliant in the customer screening process. 

 

Here at MIMO, we are aware of the high levels of transparency, complex legislation, and laws that the financial sector and other industries must adhere to and comply with. MIMO offers all-inclusive background check services with a focus on protection to provide you with the most reliable and up-to-date details. 

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How Background Verification Checks work in India

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How Background Verification Checks work in India

Background checks are not a service that is “one size fits all.” In fact, it is strongly encouraged that specific searches be conducted by certain sectors based on the positions they fill. 

In addition, to the normal background check for entry-level positions, employers must identify each position within their business. Any unique industry-related background checks they feel would help them make an informed recruiting choice (i.e., criminal background check). 

The industries that use background checks and searches and how each industry might profit are mentioned here. A company needs to avoid this type of terrible hiring. Many organizations include a background verification check in their hiring process to ensure they choose the right employees. Organizations like Transportation, Educational, Financial Services, Healthcare, Retail, Non-profit organizations, Staffing, Technology, Childcare, Financial institutions, Residential and Commercial living, Tenant verification, etc., have a greater need for background verification. These organizations are more reputable among the people, and hiring the wrong employee can ruin their reputation.

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Profile verification during Customer onboarding

In order to know your customer’s backgrounds, banks and other financial institutions must confirm the identity of their customers. Here’s how to make these quickly and precisely. 

In addition to requiring compliance with international legislation, customer verification processes assist banks in evaluating potential legal risks associated with conducting business with potential customers and other co–operants.  

Customer verification processes are generally used when :

  • Onboarding of customers
  • Users' login
  • Verifying existing users
  • Handling significant transactions
  • Fast loans
  • Updating private information (change of address, phone number, branch location, etc.)

To make sure that their customers are who they say they are, banks and fintech use a process or combination of protocols. This process enables banks to confirm the legal status of prospective customers, whether they are individuals or companies, through appropriate and significant papers. 

Despite the best efforts of customer identification procedures, it does occasionally happen that one can falsify documents, or firm ownership can be concealed via shell corporations. 

There are emerging companies that can assist in preventing these particular types of events from happening, even when consumer verification methods are rigorous. 

Customer due diligence during a business partnership

Companies must perform CDD (customer due diligence) when creating a business partnership. For instance, businesses must ask for and confirm specific information before forging a relationship with another organization. 

Certain regulators permit a streamlined investigation known as Simplified Due Diligence (SDD) when there is a low risk of money laundering. Businesses may need enhanced due diligence, or more thorough verification, in situations with increased risks. 

Businesses are not usually required to undergo the entire verification process by financial regulators. SDD is an excellent option for low-risk clients, like well-known governmental entities or private individuals with steady funding sources. 

The CDD process has been divided into three parts :

  • Step 1: Obtain data

  • Step 2: Selecting the suitable due diligence path

  • Step 3: Complete Observation

Although CDD criteria vary per industry, they are generally similar. To fulfill AML (anti-money laundering rules) rules and reduce the risks associated with fraud, CDD makes sure you are aware of your business partner‘s identities (in particular, by checking the authenticity of provided documents). 

Third-party verification is the best option for companies that onboard businesses. It cuts onboarding time to a few minutes without the need to add more staff to manage the process and boosts conversion rates. 

Businesses can select between regular, enhanced, and simplified due diligence based on what they know about the business partner. For instance, it is necessary to acquire original or certified copies of the records that attest to the business’s legal foundation and shareholders to gather information about a client that is a company, including information on beneficial owners.

Why is Background Verification Important for Customers?

Taking everything into account, you must be careful in your onboarding process of your customers, and you can only do that by thoroughly investigating each customer’s background. 

 

Therefore, it is best to do background checks to make informed decisions unless you want workplace safety jeopardized or to go through the arduous customer screening procedure. Of course, it’s the most effective strategy for you! 

Why is Background Verification Important for Business?

Background verification is necessary for every industry to prevent fraud. However, the banking and e-commerce sectors are where it matters the most because : 

Financial sector

Businesses in the financial sector want to do customer profile verification for both clients and staff. The organization must also verify people to reduce the risk of account takeover, money laundering, and terrorist financing. 

E-commerce industry

Due to returned orders, e-commerce suffers significant losses each year. A layer of security is added by address verification services to cut down on fraud and stop financial losses for businesses. 

Why is Background Verification Important for Merchants?

Merchants need to know the past of their vendors and business partners. Running a background check helps merchants to ensure they choose a trustworthy and honest business partner.

An unscreened vendor can lead to malpractice or accidents, ruining your customer relationship. Sometimes, merchants choose the wrong partners who were involved in criminal activities and had pending penalties. They may use your money to pay their fines for their illegal activity. Background verification ensures you avoid working with poor vendors.

What Types of Background Verification are Performed in India?

There are different kinds of background verification performed in India, including: 

Address Verification

Running address verification is essential whether the person is from the same city or shifted from another. There are two types of processes for this verification, physical and online address verification. 

 

The process of physical address verification involves a field officer who verifies the candidate’s details by visiting their given address. This process also helps you find whether the person lives at a temporary or permanent address and how many people live at the given address. 

Online address verification processes require verification of government-issued IDs like Aadhaar cards or any other documents. This process is done digitally. An officer will upload the address verification, and the platform will verify its existence.  

Along with address verification, tenant verification also plays a very important role when renting properties to tenants. When legally allowing your home for rent, there are specific procedures to follow. This background check is a step in the rental procedure you take for security. 

Identity Verification

Identity verification ensures a candidate is a real person. This verification process usually involves biometric authentication. It can be done by verifying the unique biological characteristics using government-provided IDs, including an Aadhaar card, a driver’s license, or a passport. It can be done using a few biometric technologies such as retinal, fingerprint, face, and voice recognition. 

 

An alternative way to process this verification is online. However, online identification verification involves many different solutions. One of them is copying CAPTCHA. 

Employment Verification

Employment verification checks the behavior and experience of an applicant at their previous workplace. The process of this certification is easy. Companies need to contact previous employees or co-workers of the applicant to check its overall organizational behavior. 

Education Verification

Education verification involves confirming that the education or any degree or diplomas the applicant claims are accurate. This verification process requires confirming the name and registration number of the applicant. It can be done by tallying the applicant’s name with the institution’s record.

 

It also verifies the course details and year of passing. A company needs to hire a candidate with the required skills and knowledge. It also checks whether the regulatory bodies declare the institution fake or not. 

Criminal Verification

A company checks the criminal records of new candidates using data released by the court in the public domain. The process is done under the Indian Contract Act and the Information Technology Acts of 2000 and 2005. A company can search across the records for cases provided by District Civil Courts, High Courts, and Supreme Court. 

 

Social media is also used as a part of criminal verification. An individual can also check the criminal record of a person online. 

Credit Check

A credit check is usually done by organizations dealing with money, like a bank, lender, or service provider. A financial institution can use it to check the financial history of a new applicant.

They can also use an employment credit report that carries all the applicant’s information, like their payment habits, past credit, and type of loans. It helps highlight any debt incurred or any money fraud undertaken by the applicant.  

Business Verification/Due Diligence Verification

Due diligence verification is essential for a company. Many online platforms, like Facebook and Google, ask for Business Verification. It helps online platforms to check your identity as a business entity. 

For business verification, you will need these things : 

  • Business credit report.
  • Goods and service tax registration certificate (GST).
  • Business license and permit from a state, local, or central government.
  • Permanent Account Number Card (PAN).
  • Udyog Aadhar (UID).
  • Shop establishment certificate.
  • Business Bank Account Statement.
  • Articles of Incorporation.

All online platforms or business apps have different business verification processes. However, most of them require you to upload all the necessary documents and information about your business.  

E-KYC Solution

A company typically uses these two methods of KYC verification, including : 

  • Digital KYC 

Aadhaar OTP and Aadhaar-based Biometrics do it. This process takes only a few minutes, and you can perform it from home or the office. However, an executive from KRA will visit your home or office for biometric verification. 

  • Video KYC 

This process is similar to digital KYC verification. However, an official from the MSME invited you to a video call. The verifier authenticates the documents and checks the current location of the person. 

 

How is Background Verification Check Performed in India?

A company runs all background verification processes, from address verification to criminal record checks. All the verification processes are tiresome and take a few weeks to complete. A company verifies this information, including identification checks, drug tests, academic record verification, pre-marriage verification, database verification, and professional reference checks. 

Firms search public databases (criminal records) for any evidence of illicit activities. They then dig through your educational records to validate your degrees and certificates. Finally, businesses will check your address. They may even send people to real sites to verify a candidate’s address. However, different companies in India perform background verification checks in various methods. This is how they do it :

  • Third-party agencies are hired by large private firms to carry out these checks.
  • Small and medium-sized businesses typically delegate all of the work to their HR department.
  • Before giving a job, government agencies or PSUs conduct comprehensive background checks.

The Government's Background Verification Efforts

The government is also stepping up its efforts to prevent you from committing fraud. Here are the new tools it is employing to assist firms in conducting background checks on you. 

Aadhaar authentication

Aadhaar Authentication involves submitting the Aadhaar number, along with demographic information (such as name, date of birth, gender, etc), to UIDAI’s Central Identities Data Repository (CIDR) for verification, and UIDAI verifies the accuracy of the details submitted or the lack thereof, using the available information.

National Academics Depository (NAD)

The government established NAD to digitize your educational records. NAD may also give trustworthy certificates to verified users because they intend to get every education board and institution in India on board. 

National Skills Registry (NSR)

The NSR is the largest database of working professionals that assists businesses in verifying personnel information (if they are registered). 

How long does the background verification process take?

Generally, it takes around 1 to 2 days to get a full report on the background verification of specific services, including employment, financial, identity, and education verification, etc. However, this process takes only 3-4 hours when done with MIMOIQ to verify the information of an application.

How can MIMO help?

This is the era where technology is significantly affecting the method of employee background checks and how they can be used. So, like any other industry that technology has transformed, background screening will transform, but for the better, thanks to the immense power of technology. 

With the latest technology in operation, MIMO’s background screening services can be used to perform verification quickly and easily by organizations. Companies need to send a request to MIMO for a background check and they can receive all relevant records without delay. This will help you save a lot of time, which you can then utilize for more productive tasks. 

By partnering with a third-party background screening company, you will be able to receive all the information you need quickly. Working with a reputable background check firm will save you time and money while also ensuring that you remain compliant in the customer screening process. 

Here at MIMO, we are aware of the high levels of transparency, complex legislation, and laws that the financial sector and other industries must adhere to and comply with. MIMO offers all-inclusive background check services with a focus on protection to provide you with the most reliable and up-to-date details.

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Importance of Background Checks in the Post-Pandemic World

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Importance of Background Checks in the Post-Pandemic World

The pandemic has created a new and expanding set of threats for businesses. Businesses must figure out how to secure their employees, customers, and assets from fraud, theft, and cybercrime in addition to striving for revenue gains in changing landscapes. All of this makes background checks more vital than ever, as long as corporations conduct them per the law. Here are a few of the many advantages of pre-employment screening in a post-pandemic environment. 

 

Against the backdrop of a battered global economy, the pandemic has created economic conditions that can exacerbate theft and fraud both within and outside of a corporation. Organizations can reduce personnel-related risks by doing due diligence on new hiring. Common frauds during the pandemic included fake government or healthcare communications (such as spam or telemarketing calls), phishing websites or emails, phony employment offers, and investments. 

 

A background check can include a credit score, former employment, and litigation in addition to looking into someone’s criminal history to determine someone’s dependability as a possible employee. The premise is that preventing crime is more effective than pursuing criminals. While various standards regulate person screening, the practice increases compliance.

 

According to the 2020 Global Benchmarking Report, regulatory compliance is the second most critical business concern for HR professionals. Furthermore, 44 percent claimed that background screening aided in regulatory compliance. Given that many applications contain discrepancies and fraudulent claims, it aids in placing individuals in the appropriate capacity. Verifying education, training, certifications, and other credentials ensure that a company makes better recruiting judgments. 

Table of Contents

Let me further elaborate on why you need to implement pre-employment screening at your organization. Here are some factors:

Hiring people for critical positions in a company:

Employees who have access to money, financial records, or sensitive databases might cause major issues if they are not trustworthy. An organization may suffer not just from the immediate consequences of any negative employee activities (such as stealing or placing the organization at danger of legal action), but also from the long-term ripple effects of a disrupted work environment, expensive lawsuits, loss of workforce, and, ultimately, the effect on profits. 

Learning from your mistakes:

We all make errors, and most employers will make a bad hire at some point. Indeed, according to CareerBuilder, 75% of businesses have hired the incorrect person for a position. These kinds of errors are avoidable and should not be repeated. Pre-employment screening firms provide the experience and expertise to help you eliminate errors and increase the effectiveness of your hiring process. 

When employee turnover is high:

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A background check can help to keep problematic and perhaps dangerous applicants out of an organization. It enables organizations to find more suited workers who adhere to a code of ethics. Screening also ensures the safety of present employees and management, which will result in less turnover if colleagues are competent and pleasant to work with. 

Methods for employee background verification

You can either delegate the assignment to your organization’s internal team. This may be your human resources department. However, the time needed to finish this activity may be more significant in this scenario and will be determined by the following factors: 

  • The number of applicants that have been shortlisted for a background check.
  • The number of HR personnel engaged on the job.
  • The number of roles for which verification is required.
  • The ease with which information from the previous position might be obtained.
  • Response and willingness to give information from a previous employer.

Hiring a background check business is another option for verifying a candidate’s employment history. They are professional businesses that assist you in completing applicant employment verifications in the shortest time. While conducting a background check on your own may take weeks, where a suitable candidate may locate another opportunity due to the slow and tiresome hiring process at your end. On the other hand, a background check company enables you to hire the best talent within 2-3 days, making the task hassle-free. 

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The importance of Address Verification and the Technological trends influencing It

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The importance of Address Verification and the Technological trends influencing It

Address verification is one of the most critical components of a thorough background check, and it should not be overlooked.

Proper address verification does the following:

  • Steer clear from identity theft and fraud.
  • Affirms that the candidate has no ties to illegal communities.
  • Ensures that actual correspondence, such as documents, letters, and forms, are received.
  • A confirmed address allows law enforcement to investigate whether the candidate performs a criminal act while working for your company.

Table of Contents

It is no secret that increasing customer power is pressuring businesses to provide excellent customer service in addition to high-quality products. Customers are accustomed to receiving “perfect” service, so even the smallest hiccup in their purchasing journey can cause them to abandon their purchase.

 

Even if your products and services are satisfactory in this customer-centric environment, you must ensure that every component of your sales cycle is flawless, manageable, and scalable. Having accurate and up-to-date information about your clients is one of the prerequisites for providing excellent customer support. One of the most important aspects of a customer’s identity is their physical address.

Let's look at some of the benefits of having up-to-date and accurate customer address details.

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As previously stated, an address is an important aspect of a customer’s identity. Incorrect address data can lead to shipment delivery to the wrong address or erroneously post-coded correspondence, resulting in customer dissatisfaction, missed sales opportunities, decreased client loyalty, and a tarnished company image.

The importance of precise customer address data in business:

  • The importance of precise customer address data in business:
  • Improves data analytics effectiveness: precise data can be used in location analytics to determine where your consumers are located.
  • Enhances customer service and brand awareness.
  • Enhances the efficiency of direct marketing efforts.
  • Address auto-completion with real-time verification improves the consumer journey on your website and leads to a better online purchase and registration experience. Furthermore, it assures that the data entered into your database is correct at the time of entry.
  • Accurate Geo-tagging helps to improve customer satisfaction by allowing for faster deliveries and improved route optimisation for your delivery fleet.

How is technology shaping current trends in address and identity verification?

How is technology shaping current trends in address and identity verification?

Companies and their customers are getting more concerned about privacy and security. More people are becoming aware of their data privacy rights and monitoring sites that reveal personal data leaks. According to recent research, 50 percent of online service consumers are concerned about identity theft and banking fraud.

 

As a result, businesses are scrambling to create and integrate comprehensive security systems based on cutting-edge technology in order to deter fraudsters and meet client demand. The new reality necessitates the implementation of new methods for client identity verification systems, transaction monitoring, and anti-money laundering procedures.

Artificial Intelligence is becoming the main driver of online identity verification industry?

Another development we’re seeing this year is the advancement of artificial intelligence (AI) and machine learning processes in the field of online identity and address verification.

 

AI has already made a significant impact in a variety of industries throughout the world, ranging from tourism and gaming to finance and the shared economy. It has been commercialized and widely regarded as the technology that will propel those industries forward.

 

However, as identity theft becomes more sophisticated, AI technology can be used to implement stronger security measures and mitigate fraud in the early phases of the verification process.

How can MIMO help?

With MIMO’s address validation solutions, you can focus on your core business while we improve the quality of your address data. Our transparent and invisible cloud and on-premise address verification service enables you to easily gain the benefits outlined above.

 

With the latest technology in operation, MIMO’s background screening services can be used to perform verification quickly and easily by organizations. Companies need to send a request to MIMO for a background check and they can receive all relevant records without delay. This will help you save a lot of time, which you can then utilize for more productive tasks.

 

By partnering with a third-party background screening company, you will be able to receive all the information you need quickly. Working with a reputable background check firm will save you time and money while also ensuring that you remain compliant in the customer screening process.

Here at MIMO, we are aware of the high levels of transparency, complex legislation, and laws that the financial sector and other industries must adhere to and comply with. MIMO offers all-inclusive background check services with a focus on protection to provide you with the most reliable and up-to-date details.

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7 Benefits of Pre-Employment Background Verification

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7 Benefits of Pre-Employment Background Verification

A company’s investment in a new employee is significant. The hope is that they will stay with the company for a long time and continue to provide excellent work that has a favorable influence on the bottom line.

Unfortunately, bad hires do happen. Conducting background verification before making employment offers to candidates can help you avoid making disastrous hiring. It will expose any information the person withheld through the interview process, ensuring that your organization only invests in trustworthy individuals.

 

Candidate screening is one of the most important tasks that you have as a recruiter. However, analyzing hundreds of CVs for a particular post and determining who to advance in the recruitment process based on partial and insufficient information, on the other hand, is a daunting task.

 

As a result, businesses seek ways to improve candidate screening and establish a more accurate and reliable recruitment process. In such circumstances, pre-employment screening is critical since it allows recruiters to make evidence-based candidate selections.

 

Due to the current state of the job market, a higher number of applicants will not be as truthful as they should be, as they may be in a desperate attempt to find work. If you are unable to select the best candidate for a position, the new employee is unlikely to succeed on the job, and all the time, effort, and money invested in his/her integration will be wasted.

 

background verification will assist your organization in identifying individuals who have raised red flags in the past and sifting through the vast number of applicants commonly seen with today’s job postings.

Table of Contents

A third-party background screening organization can assist you in developing a program that is relevant to your firm's needs. Some of the most significant advantages you will notice right away after installing a fully integrated system are:

Improved hiring quality

When you use a complete background verification program, the first thing you will notice is a significant improvement in the quality of hire in your staffing operations. Nearly every organization struggles with talent acquisition, and qualifying candidates with reliable information is a big part of that challenge.

Improved safety and security

By weeding out applicants who might pose a threat to the workplace environment, employment background checks assist considerably lower the risk of future workplace violence. Past events will be detailed in a comprehensive screening, which may provide crucial insight into behavioral trends that could represent a problem in the future.

Improved regulatory compliance

A third-party background verification supplier with in-house compliance knowledge can assist your firm in developing a screening solution that meets not only your industry standards but also state and federal regulatory requirements, which vary by state and job type. Your organization could face fines and legal trouble if you do not have a background screening policy in place.

Reduced risks of negligent hiring

Negligent hiring carries a significant level of risk, and it might render your organization personally accountable for your employees’ activities. It is becoming more frequent to find a corporation that failed to investigate the backgrounds of potential employees before hiring them and then was held accountable as a result. When events occur where a corporation could have prevented knowing about an employee’s background, lawsuits are brought, and corporations may suffer irreparable reputational harm as a result.

Less employee turnover

Background checks on prospective hires will drastically lower your rate of unwelcome turnover. The more information you have on a new hire before making a job offer, the less likely you are to make a poor hiring decision.

Verifying the candidate's qualifications

When applying for a job, some people exaggerate their work experience or education. If you do not verify their background, you can end up hiring someone who is not qualified.

Reduced substance abuse

Absenteeism, tardiness, staff turnover, attitude issues, embezzlement, low productivity, criminality, violence, and other negative consequences of drug and alcohol addiction can all be reduced by substance abuse screening.

Background screening of applicants has become the norm in today’s business world, with practically every company employing some form of background verification as part of its hiring process. It is simple to understand why. A well-designed background screening program will almost likely lower your cost-per-hire by delivering immediate and measurable results.

 

Pre-employment tests, when combined with modern screening techniques, aid in the speeding up of the recruiting process and the selection of the best candidates for a post. When you hire a new employee, your firm makes several long-term expenditures in onboarding and training. Pre-employment testing is one of the most objective means of determining whether an applicant is a correct match for your organization, as it assesses cognitive capacity, skills, EQ, and communication, among other things.

 

By partnering with a third-party background screening company, you will be able to receive all the information you need quickly. Working with a reputable background verification firm will save you time and money while also ensuring that you remain compliant in the customer screening process.

 

The simple truth is that recruiting the best personnel is a rigorous competition, and you must be at the top of your game to attract and keep the best. Making the right hiring decisions will have a significant influence on your business, resulting in higher productivity and decreased turnover. MIMO offers all-inclusive background check services with a focus on protection to provide you with the most reliable and up-to-date details.

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How Technology Is Revolutionizing Background Screening

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How Technology Is Revolutionizing Background Screening

Background Screening used to be a manual, paper-based procedure and as a result, it would be much more expensive and take much longer to complete. It was difficult to perform background checks on prospective customers or clients, particularly when they needed to verify the physical addresses of the parties in question.

However, with the advancement of artificial intelligence (AI) and other emerging technologies, background verification is moving in the right direction. Employee background verification procedures are now automated, making them much more effective. A lot of the candidate’s knowledge is accessible online in public databases, which can save on physical resources when accessed.

Manually going through all the available data, on the other hand, can take a long time. The new background verification and screening technologies being developed relieve a lot of the pressure on an organization. Verifying job records, address proofs, and any other area can be achieved in minutes just with a few algorithms in place.

Table of Contents

What role does technology play in background checks?

Data analysis that is smarter

By combining AI and machine learning, background screening can now be taken to a new level by prioritizing data based on relevance. No one has time to go through data that is relevant to a background check and which isn’t. New technology can now evaluate data and offer only valuable information to an organization.

Risk and threat analysis

Another major goal of background check is to ensure that a business is making the best decision possible. Emerging technology, such as artificial intelligence (AI) combined with software algorithms, can collect any data that is important for an organization to understand a customer’s profile. With these kinds of data, it is simple for a company to figure out a customer’s credentials and negate any risk to the company.

How is Technology benefitting Background Screening?

Innovations in technology have transformed the way background checks are performed, making an organization’s decision-making process even easier. Verifying the given information can become a tedious and time-consuming task with the large number of applications received each day. As a result, using technology not only improves the performance of the operation but also saves time.

Additionally, there are many advantages of using technology for background verification during the employee screening process. A few of them are:

Lesser turnaround time

If a screening department in a larger company, particularly one with hundreds of applications to screen, starts the process manually, it can take weeks, if not months, to complete. However, using specialized software or a safe online portal can assist companies in reducing processing time (TAT) for the entire process.

Enhanced data security

If companies have gathered the personal information of customers, the company must protect that information. However, such employee details, such as the Permanent account number or Aadhar number, must be exchanged between the customer and the service provider during background verification.


Though background checks should only be done with the permission of the individual being screened, the details should also be shared responsibly and without jeopardizing security. Companies may safely exchange the details of potential customers with the aid of technology, ensuring that the information does not fall into the wrong hands.

More accurate Background Screening and of better quality

When a company performs customer screening manually, only a cursory review of documents is likely carried out. If this occurs, clarity or conciseness regarding information could be lost. When manually performing a background search or a reference check, for example, certain important information regarding the application can be missed.
You will be able to do a more detailed background check if you use the right technology and have the best support. Furthermore, automatic results are more precise and, without a doubt, of higher quality than manual results.

End-to-end automation

Background checks can be automated with the aid of technology. Prospective candidates will simply fill out an online form on the company’s website with all their information, and the screening platform will automatically populate all the relevant data.


Finally, it can be concluded that cutting-edge technology such as Artificial Intelligence and Machine Learning can help analysts simulate their thought processes by assisting in the discovery of correlations, decoding their context, and raising red flags as required. Data can be gathered from a variety of places online, including media, legal documents, and a variety of other places.

This is the era where technology is significantly affecting the method of employee background checks and how they can be used. So, like any other industry that technology has transformed, background screening will transform, but for the better, thanks to the immense power of technology.


With the latest technology in operation, MIMO’s background screening services can be used to perform verification quickly and easily by organizations. Companies need to send a request to MIMO for a background check and they can receive all relevant records without delay. This will help you save a lot of time, which you can then utilize for more productive tasks.


By partnering with a third-party background screening company, you will be able to receive all the information you need quickly. Working with a reputable background check firm will save you time and money while also ensuring that you remain compliant in the customer screening process.

Here at MIMO, we are aware of the high levels of transparency, complex legislation, and laws that the financial sector and other industries must adhere to and comply with. MIMO offers all-inclusive Background Screening services with a focus on protection to provide you with the most reliable and up-to-date details.

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